Asset & Facilities Coordinator

1 day ago

Ascot Vale, Victoria, Australia BGIS Full time $104,000 - $130,878 per year

Job Description
Asset & Facilities Coordinator - Ascot Vale
Location: Ascot Vale, VIC

Company: BGIS, Major Events & Facilities Client

Employment Type: Full-Time, Permanent, On-Site

About BGIS
BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, teamwork, and operational excellence.

Purpose of the Role
BGIS is seeking an
Asset & Facilities Coordinator
to support the day-to-day delivery of facilities services at an
iconic Melbourne events precinct
. Based on-site in Ascot Vale, you will play an important role in ensuring that facilities run smoothly while producing key performance and compliance reports for both internal and client stakeholders .

This role is ideal for someone who enjoys variety, values teamwork in a small and supportive environment, and has a "can-do" attitude to step in and step up when needed.

Key Responsibilities

  • Prepare and deliver monthly and quarterly reporting (grounds & gardens, compliance, performance, etc.)
  • Manage and maintain CMMS data, work orders, and asset registers
  • Coordinate soft and hard services contractors, ensuring delivery against KPIs
  • Assist with procurement of consumables, purchase orders, and invoices
  • Support facilities inspections, audits, and compliance requirements
  • Build strong working relationships with colleagues, clients, and subcontractors
  • Provide general administrative and operational support to the Account Manager and Facilities team

Education, Experience & Skills
Essential:

  • Experience in facilities coordination, administration, or reporting-heavy roles
  • Proficiency with Microsoft Excel, Power BI, and other reporting tools
  • Strong organisational and communication skills
  • Ability to work collaboratively in a small team environment
  • Full working rights in Australia

Desirable:

  • Background in facilities management, property, or corporate real estate
  • Experience using Computerised Maintenance Management Systems (CMMS)
  • Exposure to contract compliance or KPI reporting

Workplace Flexibility
This position is
Full-Time On-Site
, based on-site at Ascot Vale. The location offers
free on-site parking
and is close to public transport for easy commuting.

Why Join BGIS?
Key Benefits Include:

Career growth pathways and ongoing learning opportunities

Supportive, close-knit team culture

Free on-site parking and easy transport links

Opportunity to work at a landmark Melbourne events precinct

Recognised as an AFR Best Place to Work 2025

How To Apply
If you are an organised and collaborative
Asset & Facilities Coordinator
who enjoys working with data and being part of a supportive team, we'd love to hear from you.

BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility
Applicants must have
full Australian working rights
.

Apply Now
Be part of a workplace that values teamwork, diversity, and continuous improvement.

Explore more opportunities

  • Kiosk Coordinator

    1 day ago

    Ascot Vale, Victoria, Australia Belgravia Health & Leisure Group Pty Ltd Full time $40,000 - $60,000 per year

    VIC, Ascot Vale Leisure Centre - Ascot Vale 3032Build your own team and leave a legacy with the culture you create.Do you possess the skills and ability to build, develop and lead an enthusiastic team?Do you have the highest level of customer service skills?The RoleWe are seeking an experienced Kiosk Coordinator to drive the team to achieve our sales...

  • Facilities Supervisor

    2 days ago

    Ascot Vale, Australia BGIS Full time

    **Facilities Supervisor - Ascot Vale** **Location**:Ascot Vale, VIC **Company**:BGIS, Major Events & Precinct Client **Employment Type**:Full-Time, Permanent, On-Site **Salary**:$95,000 plus Superannuation **About BGIS** BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across a wide range...

  • Administration Assistant, Facilities

    7 days ago

    Ascot QLD, Australia Dnata Full time $60,000 - $90,000 per year

    Elevate your career to a Higher Altitude.Join the worlds premier inflight catering partner.Global brand. Market Leader.At dnata catering & retail the sky is truly the limitAIRLINE SUPPORT BUSINESS OF THE YEAR 2025AUSTRALASIA's AIRLINE CATERER OF THE YEAR 2025Do you have a strong administrative background, with experience supporting a busy environment such as...

  • Configuration Manager

    2 weeks ago

    Ascot, Australia KBR Full time

    **Title**: Configuration Manager **At KBR - We do things that matter** We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 38,000 people worldwide with customers in more than 80 countries and operations in over 29 countries. KBR is proud to work with its customers across the...

  • Facilities and Whs Coordinator

    7 days ago

    Berkeley Vale, Australia Sanitarium Health Food Company Full time

    The Company Sanitarium is a progressive and dynamic business that is Australian owned and produces Australia’s leading breakfast products - Up & Go, So Good, Alternative Dairy Co range and Australia’s favourite breakfast Weet-Bix. About the Role We are seeking a proactive and highly organised Facilities & WHS Coordinator to join our Head Office team....

  • Swim School Coordinator

    2 days ago

    Ascot Vale, Australia Belgravia Health & Leisure Group Pty Ltd Full time

    **VIC, Ascot Vale Leisure Centre - Ascot Vale 3032** - Free facility access - Enjoy a great work / life balance with mornings, evenings and weekend shifts - ** Part time position available** This is a great opportunity for qualified teachers who enjoy swimming, love working with children, who want the next step in their career! **The Role** The Swim...

  • Group Fitness Coordinator

    2 weeks ago

    Ascot Vale, Australia Belgravia Health & Leisure Group Pty Ltd Full time

    **VIC, Ascot Vale Leisure Centre - Ascot Vale 3032** - Free facility access - Employed position with ongoing mentoring opportunities - Future growth opportunities within Belgravia Leisure **Do you love being a group fitness instructor? Do you want to be more involved in the classes? Looking to progress your career in the leisure industry.** **The...

  • Aquatic Operations Coordinator

    3 days ago

    Ascot Vale, Australia Belgravia Health & Leisure Group Pty Ltd Full time

    **VIC, Ascot Vale Leisure Centre - Ascot Vale 3032** - Exciting career pathways with an entrepreneurial organisation - Lead a great team in a supportive culture - ** Full time position** **The Role** The **Aquatic Operations Coordinator **primary responsibility is to co-ordinate day to day operations of the facility with the highest regard to safety and...

  • Aquatics Services Coordinator

    2 weeks ago

    Ascot Vale, Australia Belgravia Health & Leisure Group Pty Ltd Full time

    **VIC, Ascot Vale Leisure Centre - Ascot Vale 3032** - Free facility access - Enjoy a great work / life balance with mornings, evenings and weekend shifts - ** Part time position available** This is a great opportunity for qualified teachers who enjoy swimming, love working with children, who want the next step in their career! **The Role** The Aquatic...

  • Rostering Coordinator

    2 days ago

    Ascot, Australia Brisbane Racing Club Full time

    **About Us** At the Brisbane Racing Club we are the premier racing destination in Queensland, renowned for delivering exceptional events and experiences. We are committed to providing unforgettable experiences for our guests, blending the excitement of horse racing with world-class hospitality and entertainment. As a leading racing and events organisation,...

  • Data & Configuration Management

    5 days ago

    Ascot, Australia KBR Full time

    **Title**: Data & Configuration Management **At KBR - We do things that matter.** We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 38,000 people worldwide with customers in more than 80 countries and operations in over 29 countries. KBR is proud to work with its customers...