Events and Marketing Administration Assistant

The opportunity

An exciting opportunity has arisen for a part-time Events and Marketing Administration Assistant to join the Sydney office. You will provide essential administrative and logistical support to the Senior Marketing & Business Development Manager and Marketing and Business Development Executive, assisting with strategic, high-value activities that drive client growth and firm visibility.

The core hours for this role are 9:00am to 5:30pm (3 days per week) with flexibility as required.

There will be the occasional need for this role to work flexibly and outside of their core working hours.

The firm

Bird & Bird is a highly respected global law firm serving clients whose businesses are being transformed by technology and the digital world.  But that's only part of the story.  We've built our international reputation not only on the delivery of exceptional legal expertise, but also on our ability to think beyond the details of law to meet our clients' needs.  We have over 1,700 lawyers worldwide working as a single, cohesive team across offices in Europe, the Middle East and Asia-Pacific. In other parts of the world, we work with a network of trusted firms, giving us genuine global reach.

The firm offers excellent prospects for progression and our culture provides all our people with world-class support to achieve their ambitions and goals.

The team

This role will work closely with the Senior Marketing & Business Development Manager and Marketing and Business Development Executive in Sydney. It's an exciting opportunity to gain hands-on training and experience as part of our high-performing, internationally experienced Marketing & Business Development team.

You will be part of a friendly and supportive Business Services team who will help to guide and support your career development. Energetic, creative, and global, we're looking for people who have a passion for MBD and are keen to take a fresh approach.

Collaborative and committed to creating a valuable service to the firm, we are focused on providing the best service to all Bird & Bird employees, partners and clients.

Duties & Responsibilities:

Event Coordination Support

• Venue research and booking.
• Catering and supplier liaison.
• RSVP management and guest communications.
• On-site logistics and material preparation.

Marketing Administration

• Updating CRM systems and mailing lists.
• Assisting with social media scheduling and content uploads.
• Formatting and proofreading client communications.
• Coordinating internal approvals for marketing collateral.

Reporting & Data Management

• Tracking event attendance and engagement metrics.
• Compiling post-event reports.
• Maintaining marketing calendars and timelines.

General Support

• Diary coordination and scheduling.
• Assistance with budget tracking and invoice processing.
• Other daily adhoc administrative and event & marketing support as required.

About you:

This role is ideal for either:

• A university student currently pursuing or recently completed a degree in marketing, communications, event management, or business.
• An experienced Personal Assistant or Team Assistant who is looking to transition into marketing and business development.
• A Junior Marketing Coordinator or Events Assistant with 1–2 years of experience in a similar role in hospitality or a customer-focused setting.

However, we encourage all qualified candidates who demonstrate the core competencies and enthusiasm for marketing and business development to apply, regardless of their specific background or experience level.

Skills and Attributes:

Knowledge and skills

• Strong writing skills, editing ability and proficiency in MS Applications including Word, PowerPoint and Excel.
• Social media savvy.
• Willingness to learn CRM systems, social media management tools, and basic design software such as Canva.
• Creative thinker and problem solver.
• Professional and respectful communication skills, with the ability to build rapport with peers and senior stakeholders alike.
• Excellent English language skills (written and verbal).
• Great attention to detail.

Resource management

• Excellent organisational skills, including the ability to identify, manage and deliver against competing priorities as well as the ability to manage multiple concurrent projects.
• Responsiveness and ownership of tasks to ensure they are delivered on time and to a high standard.
• Proactive and effective organisation of information and the upkeep of group MBD infrastructure.

People

• A team player, willing to support colleagues and contribute to team success.
• Keen to work in a challenging, team-based environment with flexibility regarding working hours due to nature of global working.
• Assists with knowledge sharing and continuous improvements to business process.
• Persuasive, collaborative approach with excellent communication and interpersonal skills.

Personal attributes

• Confident and calm under pressure and a pragmatic approach.
• A pro-active mind-set, willingness to learn and desire to deliver high quality work.
• A positive, enthusiastic and flexible attitude to delivering results.
• Personal drive, self-awareness and integrity.
• The ambition to make a wider contribution and to challenge and exceed expectations.

What will we offer you?

Company Culture

As an international commercial law firm, we encourage open communication and transparency, especially important as we are open plan allowing easy access to our senior leaders. We have many internal initiatives to support our warm culture.

Whether it's hearing about firm updates during our regular whole-of-office morning tea celebrations, or catching up with colleagues during our monthly social drinks, team lunches, and other social events - we are a collaborative office. Whether you're a classical musician, yoga practitioner, avid reader, crafty, ocean swimmer or keen team sportsperson, we support many activities here. You will also be a part of a wider international Bird & Bird network with active involvement in regional Asia-Pacific and international initiatives.

Health & Well-being

We care about our people. We provide many health and well being benefits such as ergonomic assessments, flu shots, well-being seminars and a fantastic EAP service with a digital support platform "The Resilience Box" providing tips, tools and strategies for mental, physical and financial well-being. We also have very successful lunchtime sporting teams as well as after work yoga classes and a swimming group with our own designer twobirds "Budgie Smugglers"

Personal and Professional Development

All new starters receive extensive induction training. As your career develops, we ensure you are continuously upskilled with formal and informal programmes.

Corporate Social Responsibility -We encourage our team to be actively involved in our Corporate Social Responsibility Initiatives and committees:

• Diversity and Inclusion Committee;
• Pro Bono and Volunteering Committee;
• Social Committee;
• Environment and Sustainability Committee;
• Fundraising Initiatives.

We offer a competitive package, a friendly, flexible supportive culture, excellent modern offices in the CBD and great exposure to the firm and its clients globally.

If this sounds like the right opportunity for you please email your current resume and cover letter to the HR team at  We are interested in hearing from applicants directly, please no recruitment agencies. For more information on the firm please visit our website

This role is open to Australian residents, or those who hold a current visa providing the ongoing right to work in Australia along with strong English skills (both spoken and written). Successful candidates may be required to complete all necessary employment screening checks, in line with the Australian Standard 4811:2022 as part of our recruitment and onboarding process.

We are a disability, neurodiversity and mental health inclusive employer and want to ensure that candidates have a barrier-free recruitment experience. If you need adjustments for any of your interviews or assessments, please email us for confidential advice.