Office Assistant

HUB24 leads the wealth industry as the best provider of integrated platform, technology and data solutions. At HUB24, we know the smartest investments start with our people. We are innovative and ambitious, and we move fast.

At HUB24, we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red tape, we build a culture that supports our team members to have a real impact on our business and the success of our customers.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)

THE HUB24 STORY
We think creatively and we're not constrained by traditional thinking or barriers to success. We're led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.

Benefits And Life At HUB24
Learn more about our employee benefits HERE.

Job Summary
We are seeking a friendly and proactive Office Administration Support professional to ensure the smooth running of our two adjacent Gold Coast offices, supporting around 100 staff. This role is ideal for someone who enjoys variety and takes pride in creating a well-organised, welcoming workplace.

You'll play a key role in creating a supportive and engaging workplace, with variety in your day-to-day tasks and the chance to make a real impact on office culture.

This is a 6months contract.

Responsibilities

• Maintain office spaces, kitchen, meeting rooms, and supplies
• Coordinate contractors, facilities, and minor repairs
• Manage staff access cards, onboarding/offboarding processes
• Handle reception duties, mail, couriers, and office enquiries
• Provide general admin support, records management, and meeting room coordination
• Assist with IT troubleshooting and travel bookings
• Support local events, office culture, and engagement initiatives
• Act as First Aid Officer and Fire Warden (training provided if required)

Requirements

• Previous experience in office administration or facilities support (preferred)
• Strong organisation and time management skills
• Excellent communication and interpersonal skills
• Proactive, reliable, and detail-oriented
• Proficient with Microsoft Office; able to pick up internal systems quickly
• Current First Aid & Fire Warden certificate (or willingness to obtain)

The Recruitment Process

• Acknowledgement email once your application has been submitted.
• Our Talent team will start reviewing your application. If unsuccessful, you will be notified.
• If your application progresses to the next stage, our Talent team will be in touch to discuss your alignment with the role.
• If you're a person with an impairment or disability, this is an opportunity to share with us any accessibility requirements that you may have for the role.
• Should you require any accommodations to the recruitment process, please email , and one of our team will contact you.
• Interviews can happen virtually or face-to-face with the hiring manager or other members of the broader team. Depending on the role, there may be more than two interviews.
• Communication of outcomes to successful and unsuccessful candidates and feedback provided.
• As part of our process, a police check will be conducted on all successful candidates*. Further details on our HUB24 Group Recruitment Privacy Collection notice can be found here.

2024 Circle
Back
Initiative Employer
– we commit to respond to every applicant.

Endorsed by
WORK180,
we are proud to be recognised as an employer of choice for women.

We have been nominated and placed on the
BOSS Best Places to work list.
Seek Star Awards Nominated as a finalist for the
Best Employer Brand Initiative
HUB24 is an equal opportunity employer.
We are committed to creating an inclusive environment where diverse perspectives are valued and every individual is treated with respect. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, people from culturally and linguistically diverse communities, and people of all gender identities and sexual orientations. If you require adjustments to the recruitment process or have accessibility requirements, please let us know – we're here to support you