Part-Time Executive Assistant to CEO of HIAIS

Part-Time Executive Assistant

HIAIS is looking for a candidate that will support the CEO of HIAIS, an exciting Aon joint-venture.

Experience a broad and varied role on a part-time and hybrid basis with the flexibility to shape the work week within your lifestyle. The ideal candidate will work on a 0.5 FTE basis, accumulating 18.75 hours across the working week.

Who is Aon and HIA?  

Our joint venture provides us with the unique opportunity to leverage the risk and insurance expertise of Aon, with the HIA's deep knowledge of the housing industry.  

HIA is Australia's only national building industry association, representing the interests of the housing industry at regional and national levels. Their extensive membership program for the last 70 years has supported residential builders, trade contractors, developers, design professionals and more.  

The Opportunity:

Seeking an experienced Executive Assistant to provide support to the CEO of HIAIS, providing diary management, inbox control and document preparation support whilst being a key business partner to broader internal stakeholders and managing key external relationships.

Key responsibilities will include:

• Proactive diary management and scheduling, coordinating domestic and international travel, expense management and a variety of ad-hoc administrative tasks
• Inbox control including responding to correspondence, email prioritisation and flagging important items for critical review
• Ensuring CEO is equipped with all documentary information and briefed fully before meetings
• Managing access to your CEO in a professional and respectful manner
• Stakeholder engagement to ensure strong relationships are built and maintained both internally and externally
• Working alongside/filtering information through to Administrative Executives nationally & ensure all AE's are appropriately educated in system changes and/or changes within the business
• Coordination of reporting and systems by sourcing relevant information and engaging with other teams

About you:

This position will suit a highly motivated and experienced EA. Suitable people will also have:

• Proven experience working as an Executive Assistant
• Experience supporting at a senior level with the ability to demonstrate your capability of working pro-actively to achieve business objectives
• Advanced Microsoft Office experience with confidence to adapt to different software programs
• Collaborative approach when working within the broader business
• Well-developed organisational and time management skills
• A high level of discretion with regard for the sensitivity and confidentiality of information
• Excellent command of the written word with the capability to write professional correspondence and review documentation for errors, attention to detail is key

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself.  We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.\

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on 

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

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