Associate - Facilities

ABOUT US

Infosys BPM ), the business process outsourcing subsidiary of Infosys, was set up in April 2002. Infosys BPM focuses on integrated end-to-end outsourcing and delivers transformational benefits to its clients through reduced costs, ongoing productivity improvements, and process re-engineering. Infosys BPM operates in India, Poland, the Czech Republic, the Netherlands, Ireland, South Africa, Brazil, Mexico, Costa Rica, the United States, Puerto Rico, China, the Philippines, Singapore, and Australia.

Infosys BPM has been consistently ranked among the leading BPM companies and has received multiple awards and recognition from key industry bodies and associations. Infosys BPM also has very robust people practices, as substantiated by the various HR-specific awards it has won over the years. The company has consistently been ranked among the top employers of choice, on the basis of its industry-leading HR best practices. The company's senior leaders contribute widely to industry forums as BPM strategists.

JOB DESCRIPTION:

• Front desk management, visitor management
• Managing front desk activities, such as managing deliveries, filing, general administrative tasks, handling general calls, and handling point of contact handling enquiries from staff members, vendors, contractors and visitors.
• Manage access and security control activities, such as ID card management, keeping track of access cards inventory; activation and deactivation, ensuring the records are up to date.
• Mail and courier management; recording of incoming and outgoing mails. Booking couriers as per request; outgoing and managing incoming couriers and deliveries.
• Recording and managing material movement
• Perform end-to-end general purchase activities such as raising Facilities purchase request, online orders, stationaries orders and consumables.
• Liaise with Facilities Manager on regular and need base maintenance of equipment and internal systems (e.g. AC, heating system, critical office equipment, security, plumbing, etc), arrange services and call outs during breakdown.
• Oversee housekeeping activities, supervision and inspection of office cleaning.
• Setting up and setting down meeting rooms during corporate and external meeting and support internal functions and event such as catering arrangement, logistics management
• Keep track and record management of regular and ad-hoc facility expenses
• Vendor Payment functions for Facilities vendors, maintain the record of invoices and processing payments
• Ensure compliance with health and safety regulations by maintaining standard facilities practices daily; by daily walk through of office; report Facilities manager with any hazard or incident.

SKILLS REQUIRED:

• Previous experience in front desk manager is highly regarded 
• Strong administration skills
• Basic knowledge of inventory management, accounting and numbers
• Hands-on experience with office equipment and security access systems
• Basic understanding of office health & safety management
• Well-organized and ability to work independently
• Ability to learn internal tools and application

Qualifications:

Education:

• Bachelor's degree in business administration, Management, Finance, or related field.

Experience:

• 2–3 years of experience in an administrative or project coordination role.

Infosys BPM is committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible.

We provide adjustments including alternate formats to the recruitment process for candidates including individuals with disability. If you require an adjustment to be made during the recruitment process (including alternate formats) or have an enquiry about the support provided, please contact HR Team on or email to

Please click on the Apply link below to upload your resume before the closing date.

We reserve the right to withdraw this advertisement prior to the closing date.

We respectfully request agencies not to forward unsolicited resumes unless requested.