Contract Administrator

Contract Administrator - Subcontract

Date: 8 Oct 2025

Location:Chatswood, NSW, AU, 2067

Company: Ventia

We have an exciting opportunity for a Contract Administrator – Subcontracts to join our team at Confluence Water, the Downer/Ventia/Jacobs JV parterning with Sydney Water across the North region of Sydney. In this role you will deliver procurement support as a key part of the Confluence Water procurement function through the execution and management of third-party agreements in accordance with Confluence Water policies, procedures and the procurement obligations of the Head Contract.

If you thrive in a fast-paced environment and excel at managing subcontract agreements, ensuring compliance, and collaborating with cross-functional teams, then we would love to hear from you

Key Responsibilities:

• Assist the Procurement Lead and Procurement Manager in the commercial onboarding and engagement of subcontractors and suppliers that are required to have a written agreement in place with Confluence Water.
• Ensure each agreement meets Confluence Water commercial and risk management objectives, complies with contractual requirements, and is finalised in a timely manner.
• Negotiate changes to new agreements, in conjunction with the Procurement Lead and Procurement Manager, based on Confluence Water terms or existing agreements.
• Manage the subcontracts/agreements database to identify when existing agreements are to expire and seek instructions on any extensions or new agreements in advance of expiration.
• Assist in managing all subcontract Early Warning Notices and Compensation Events during Stage 1.
• Re-engage with subcontractors/suppliers regarding renewals or new agreements at the direction of the Procurement Lead and Procurement Manager.
• Ensure compliance with the Confluence Water internal approvals and governance processes in the execution of agreements.
• Support the Commercial Contracts Manager in managing subcontracts issued in response to the Work Orders released under the Head Contract.
• Improve practices and processes continuously through innovative ideas.
• Build strong working relationships with the Development, Estimating, and Delivery Teams.

What You Will Bring

You will bring excellent verbal and written communication skills, proficiency in Microsoft Office, strong attention to detail with the ability to interpret contract terms and conditions, and exceptional organisational skills to manage multiple tasks and priorities effectively.

• Tertiary qualification in Construction and or Business or related field.
• Contract administration or legal experience within a commercial organisation.
• Proven ability to perform and deliver results in a dynamic contracting service orientated environment.
• Previous experience working in the engineering and construction industry as a Contracts Administrator or Commercial/Legal role.

WHAT WE OFFER

• Suite of benefits including health and wellness initiatives.
• Personalised career growth working with an industry leader.
• Competitive remuneration with on-going training and support.
• Opportunity to work within a secure long-term leading JV project.
• Safety focused culture working within an essential service industry.

About Confluence Water

Confluence Water, a Ventia, Downer and Jacobs Joint Venture, is one of three Regional Delivery Partnerships providing services for Sydney Water. We work hard to ensure that Sydney Water keeps running for people who live in the North Region of Sydney - rain, hail or shine. We are often the first to reach an emergency during severe weather events and we are responsible for the delivery of an unprecedented pipeline of capital works across the life of our ten year contract.

Confluence Water delivers design, construction, maintenance and facilities management services from Sydney Harbour to the Hawkesbury River and includes the Hills Shire.

Diversity

Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.

How to apply

If you are looking to expand your career, please

Position Reference Number: 164685