Receptionist/Secretary

3 days ago

Sydney, New South Wales, Australia Matthews Dooley & Gibson Full time $45,000 - $60,000 per year

Matthews Dooley & Gibson is a Law Firm with offices at Blacktown and Baulkham Hills.  We have a vacancy at our Baulkham Hills office for a Full time Receptionist/Junior Secretary position.

The successful candidate will be well presented and have a keen and positive personality with good communication skills. 1-2 years experience working in a Legal firm. Knowledge of  LEAP software will be an advantage

Responsibilities will include:-

  • Reception duties: answering phone calls, taking messages and greeting clients Diary management of appointments
  • Collect, deliver, prepare and manage incoming and outgoing mail
  • Typing of correspondence and documents (Dictaphone and from drafts):
  • Collating and Completing Contracts
  • Data entry (Time recording and disbursements)
  • Stock control and ordering of stationery and kitchen supplies
  • Opening files
  • Culling and closing completed files
  • Filing, photocopying and scanning
  • Other administrative/clerical tasks as required.

We are seeking a person to assist  3-4 professionals, and work under the supervision of and alongside a senior secretary of the firm:-

  • Demonstrated high quality experience in a Legal Firm in the capacity of Secretary/Administrative Assistant role
  • Experience with LEAP would be an advantage
  • Highly organised with attention to detail and accuracy
  • Strong multitasking and prioritisation skills, working in a fast-paced and busy office environment.
  • A strong work ethic and proactive approach
  • Be able to work within a team as well as individually
  • Be well presented and have a "can do" attitude

Application and CV to be forwarded to:-

Office Manager

Matthews Dooley & Gibson,

Email: 

Strictly no recruitment agencies please.

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