Conference & Events Coordinator

Company Description

This is an amazing opportunity for a motivated professional to become our Conference and Events Coordinator as part of the Pullman & ibis Adelaide Sales hub team.

Job Description

You are a multi-tasker and are able to work independently, performing a wide range of complex and confidential administrative duties to support operational and sales teams. You communicate well with all contacts, anticipate and resolve issues, and update team your various projects.

What you will be doing:

• Assist in the maintenance of conference database of key contacts / clients.
• Preparation and follow-up of conference proposals in conjunction with the ibis Adelaide & Pullman Adelaide Sales Team.
• Provide assistance in the formulation of quotations for conference and group proposals covering venue, function, menu and accommodation costs
• Complete organisation of conference activity / events from confirmation to post-event follow-up in order to ensure client satisfaction.
• Co-ordination and hosting of familiarisation and site inspection activity including follow-up.
• Co-ordination and production of hotel sales collateral material, such as but not limited to, conference kits and direct mail pieces in liaison with the Associate Director of Sales.
• Attend and actively participate in weekly Banquets Event Order meetings and, where appropriate, sales meetings respecting the confidentiality of issues that may be discussed formally or informally.
• Assist as required in supporting management of food and beverage service with groups and conferencing, potentially including outside catering areas
• Co-ordinate between conferencing and other relevant departments to ensure that preparations for groups and conferences have been made.
• General Administration and adhoc duties to support the Sales team

Qualifications

• Excellent interpersonal skills
• Proven administrative, organisational and time management skills
• Exceptional verbal and written communication in English language
• Ability to prioritize work in an environment with multiple interests
• Ability to handle complex and confidential information with discretion
• Confident user MS Office suite.
• Computer literacy that allow an understanding of a variety of hospitality/sales computer software
• The adaptability to build strong working relationships
• Creativity and proven ability to work proactively
• A hospitality background and previous experience within a hotel environment desirable however not essential

Additional Information

What is in it for you:

• ALL Heartist, Employee benefit card, offering discounted rates in Accor worldwide (Accommodation, Food & Beverage, Apple products discounts, Samsung products discounts, and whole range of perks)
• Learning programs through our "Learn your Way" Academy platforms, ongoing training and development opportunities (self-pace, virtual webinars, face to face)
• Opportunity to develop your talent and grow within your property and across the world
• Ability to make a difference through our Corporate Social Responsibility activities. Join the fight against single use plastic in hotels

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?

A job you love is great, but a job you love with an organisation that purposely makes it's people it's number one priority is the start of a career. Great colleagues, wonderful job opportunities and endless benefits.

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit

Do what you love, care for the world, dare to challenge the status quo #BELIMITLESS