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Medical Secretary

3 weeks ago

Melbourne, Victoria, Australia OMFS Services Full time

Medical Secretary

Would you like to start 2026 in a new exciting role and be a part of a great team of professionals ?

An opportunity exists for an experienced, energetic & highly capable Medical Secretary to join a very patient focused & dynamic specialist surgery practice. This position offers growth and support within our Oral and Maxillofacial Surgery Practice and will commence in January 2026, with some start date flexibility.

Our Practice has recently relocated to our purpose built facility, located near Melbourne Central Train Station and Victoria Market. Our spacious facilities include an onsite gym and café, wonderful views and an amazing team

Our full time medical secretary roles are flexible & are usually worked 4 days per week.

The primary function of this position is to provide administrative support to one of our oral & maxillofacial surgeons. As we are a large practice, the ability and desire to work within a team environment is also tantamount to success. Conditions are excellent, salary is negotiable & will be commensurate with knowledge and experience.

Key duties and responsibilities include:

  • Secretarial and PA support
  • Appointment and operative scheduling
  • Liaising with patients, hospital staff, anaesthetists, referrers
  • Patient invoicing and receipting (Medicare, DVA, TAC, Work Cover, Private Health Funds)
  • Typing of medical reports and letters from dictation
  • Supporting the admin team in ensuring the practice operates seamlessly at all times

To be successful in this position you will have:

  • Solid experience in a similar role
  • Strong communication and typing skills
  • Sound knowledge of health fund contracts
  • Problem solving skills & scrupulous attention to detail
  • Excellent organizational and time management skills
  • Superior people skills
  • Drive and high levels of motivation
  • The desire to rise to challenges
  • A professional, warm and articulate manner
  • Knowledge of Microsoft Office software
  • Exposure to is desirable.
  • A current Working with Children (WWC) check
  • A current Police Check
  • Highly recommend up to date Covid and Influenza vaccinations

Please feel free to call to discuss the role or email your application with a covering letter to