Administrator

Overview

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Grade in advertisement

Occupation: Administration

Location: Hume - Greater Shepparton

Reference:

Location Profile

Centre Administrator - Early Learning Victoria Numurkah (interim name)

Salary band - $53,865 - $65,916

Early Learning Victoria is establishing a government-owned early learning and childcare centre at Numurkah Primary School. Opening in 2026, this 102-place centre will provide long day care and Three and Four-Year-Old Kindergarten, eventually transitioning to include Pre-Prep.

Role Purpose

The Centre Administrator will provide administrative support for all aspects of operation of the Early Learning Victoria centre. You will be integral to managing the centre's systems related to payroll, enrolments, attendance, and Child Care Subsidy. You will also be a key point of contact for families, greeting visitors to the centre and providing information and answering queries by phone, email and in person.

Key responsibilities:

• Work with Early Learning Victoria central office to prepare the centre for opening in 2026.
• Provide information and support to families regarding enrolment, orientation and general operations of the centre.
• Build and maintain strong relationships with families, colleagues, suppliers and Early Learning central team.
• Data entry into the Child Care Management System, payroll systems and reporting.
• Process payments.
• Answer and direct telephone calls, ensuring prompt and professional responses to all inquiries.
• Monitor centre security, including at entrances and exits.
• Perform various administrative tasks as required, including communications, team planning, and accepting deliveries.
• Operate in accordance with regulations and Early Learning Victoria policies and procedures.

Capabilities

Administration - Performs day-to-day administrative tasks including enrolment processing and support, Child Care Subsidy management, payment processing, staff onboarding, rostering and payroll, record keeping, inventory, maintenance, orders, and deliveries. Confidence in using administrative software and systems.

Compliance and Child Safety - Operates according to the requirements of the Education and Care Services National Law and Regulations, National Quality Standards (NQS), Child Protection and Child Safe Standards, approved Frameworks, and Early Learning Victoria policies and procedures. Ensures adherence to relevant financial and compliance frameworks and policies to maintain high standards of financial integrity and operational compliance.

Communication - Key point of contact for families, providing information and answering queries by phone, email and in person. Assisting with communication tasks such as distributing information to staff, families and stakeholders.

Personal Attributes - Demonstrates the Victorian Public Sector Values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

Flexibility and adaptability: Operates well in a flexible and changing environment and manages workload efficiently to meet the centre's needs. Demonstrates initiative and seeks guidance and direction from senior colleagues when unsure.

Working Collaboratively: Supports a culture of collaboration within the centre and builds effective relationships with stakeholders and the community to maximise impact of the centre.

Organisational Skills - Excellent time management and ability to prioritise tasks effectively. Uses problem solving skills to complete administrative tasks, maintain accurate records, and ensure the service operates efficiently. Strong problem-solving abilities to identify challenges and implement effective solutions.

Financial Management Skills - Demonstrates financial acumen and a strong commitment to following policies, procedures, and financial compliance. Assists in managing financial operations, ensures accurate and timely financial reporting, stringent compliance with all regulatory requirements, and follows best practices.

Selection Criteria

Criteria 1: Demonstrates the skills and experience to fulfill the Role Requirements of Administration, Compliance and Child Safety and Communication.

Criteria 2: Personal Attributes - please see the Capabilities section above for more detail.
Criteria 3:Organisational Skills - please see the Capabilities section above for more detail.

Criteria 4: 'Financial Management Skills' - please see the capabilities section above for more detail

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Conditions of Employment

Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience and suitability to the role. In your cover letter, please also respond directly to the Key Selection Criteria.

Please note, applications will only be reviewed after the job ad close date. We will not be contacting applicants before this time. For more information about the role please contact

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Sunday, 28th of September 2025.

Who May Apply

Experience required will include:

• Previous experience working in an administration, with exposure to the early childhood sector preferred.
• Experience in financial reporting and following organisational policies and procedures.
• Confidence in using administrative software and systems, including excellent knowledge of Microsoft Word, Excel, and Outlook.
• Effective communication and relationship-building skills with staff, families and communities.
• Advanced organisational skills, including time management, multitasking, and prioritising tasks effectively to meet deadlines and support centre operations.

Specific skills/qualifications required:

• Qualification in business administration or related field highly regarded.
• Cert III or Diploma in Early Childhood Education and Care or higher will be highly regarded
• Valid `Employee' Working with Children Check
• Willingness to consent to a National Police Check (to be arranged by Early Learning Victoria)
• International Police Check required if resided outside of Australia for 12 months or more during the last 10 years
• Protecting Children Mandatory Reporting online learning

About Early Learning Victoria

The Victorian Government is establishing 50 government-owned and operated early learning centres by 2032 as part of the Best Start, Best Life reforms. The centres will offer childcare, Three and Four-Year-Old Kindergarten and Pre-Prep. The centres will provide high-quality, accessible and inclusive early childhood education and care that is child centred, focused on learning through play and in nature, with strong connections to local communities.

Early Learning Victoria's central office is part of the Victorian Department of Education. The central team is leading the roll-out of the 50 centres and will support and oversee centre operations once they open.

Staff in the Early Learning Victoria centres will be part of a new Victorian government-employed early childhood workforce. We are committed to creating a supportive and enriching work environment for our employees, offering a range of benefits and opportunities for professional growth and development.

Early Learning Victoria is committed to Child Safety and the safeguarding of children from harm.

Applications close Saturday 27 September 2025 at 11.59pm

Posted

11 September 2025

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