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Executive Assistant to the Deputy CEO
3 weeks ago
Company Description
We welcome fearless thinkers.
For over 100 years, Maurice Blackburn has stood up for those who need us most. With courage and compassion, we extend access to justice to countless Australians. We look beyond the immediate challenge to support people in moments that matter across their lives, and continually push for better solutions for our clients. We invest in and empower our people to stand up for what we believe in and go fearlessly forward together.
We work on real cases, achieving important and positive results in real people's lives, which is why we are one of Australia's most respected law firms. Maurice Blackburn, experience you can count on.
Job Description
This is a pivotal role for an experienced and ambitious Executive Assistant who thrives in an agile environment and is passionate about enabling senior leaders to focus on what matters most. As the Executive Assistant to the Deputy CEO, you will be a trusted partner who ensures priorities are clear, time is optimised, and strategic objectives are advanced. You will be responsible for managing complex schedules, anticipating needs, and creating space for the Deputy CEO to focus on high-impact work.
This is a career-shaping opportunity to work at the centre of Australia's largest plaintiff law firm, gaining exposure to decision-making at the highest level. You'll have scope to use your initiative and business acumen to streamline processes, identify bottlenecks, and leverage technology to improve workflows.
This role is based in-person in our Melbourne CBD office Monday-Thursday with the option to WFH on Friday.
Key Responsibilities:
- Administrative Support: Provide high-quality, confidential administrative support and project coordination whilst prioritising competing demands.
- Meeting Coordination: Plan and coordinate meetings, prepare briefing materials and ensure the Deputy CEO is well-informed for meetings and decisions.
- Strategic Support: Enable the Deputy CEO to focus on high-impact priorities by managing workflows and anticipating needs.
- Stakeholder Liaison: Act as a liaison for the Deputy CEO, engaging confidently with stakeholders across the organisation and externally, maintaining strong professional relationships.
- Board and Committee Papers: Prepare, edit, and distribute Board and Committee papers and associated correspondence, ensuring accuracy and timeliness.
- Action Item Monitoring: Monitor and update action items for various executive meetings, ensuring follow-up and completion of tasks.
- Document Management: Draft, edit, and distribute correspondence, documents, and presentations as required, maintaining a high level of professionalism and attention to detail.
About You:
- Experience: Proven track record as an Executive Assistant supporting senior leaders in a complex environment.
- Organisational skills: Ability to multi-task and work independently, planning, coordinating and organising people and projects in a future focussed environment.
- Technical literacy: Well-developed information technology skills (Microsoft Suite) and an interest is using AI and other advanced tools.
- Communication skills: Exceptional interpersonal skills and the ability to build rapport with stakeholders at all levels.
- Analytical skills: Ability to connect the dots, solve problems, and escalate where appropriate.
- Confidentiality: High level of discretion and ability to handle confidential and sensitive information.
Additional Information
Here are our exceptional Team MB Benefits
- Ongoing coaching and career development opportunities
- End of Year leave, 1 day first year, 4 days after 2 years
- Comprehensive mental health framework, including wellbeing leave (up to 4 extra days per year) and $299 reimbursement
- 22 Weeks Parental leave with your superannuation guaranteed and back-to-work transition policy
- Rewards and recognition platform with fitness, retail, and entertainment discounts
- A hybrid flex working model
- Salary Continuance & Life Insurance
- 17.5% Annual Leave Loading
… just to name a few. *T's & C's apply
Our shared values represent what we stand for and guide how we act, with Courage; Compassion; Collaboration; Fairness and Tenacity.
We love that you have a life outside of work and we're happy to support yours. We provide you a safe, supportive and collaborative environment, backed by inclusive leaders and progressive people policies, where you can be your authentic self and thrive. Here we are committed to creating a diverse and inclusive culture, enriched by differences in ethnicity, gender, sexual orientation, gender identity, disability, religion, age and family arrangements. Applications from First Nations People are encouraged.
Are you ready to join us on a journey to extend access to justice to more Australians, in an organisation and role in which every action you take makes a difference? Apply now.
Our Circle Back Initiative partnership means we're committed to responding to every applicant.
Please note that all successful candidates will be required to undergo background checks as part of our commitment to maintaining a safe and compliant workplace
