Executive Assistant

An exciting opportunity to support the Deputy CEO in a dynamic, fast-tempo environment and play a key coordination role across a broad, diverse portfolio.

• Provide high-quality executive, governance and administrative support in a complex organisational environment
• Navigate diverse working styles and stakeholder dynamics with professionalism, confidence and judgement
• Contribute to modernising administrative practices and strengthening communication across Corporate Services

About The Position
As Executive Assistant, you will operate as a trusted partner to the Deputy CEO, ensuring smooth workflows, high-quality communication and strong governance administration across the Corporate Services pillar. You will coordinate key documentation and briefs, manage a fast-paced and complex diary, support internal and external engagement, and maintain a clear oversight of priorities across Finance, Legal & Governance, People & Culture, Risk, Digital Transformation, Facilities, and the Reimagining ACM project.

This role requires someone who thrives in a diverse working environment, can confidently navigate
competing expectations across multiple stakeholders
, and can bring structure and clarity to a broad and shifting workload. You will help streamline processes, modernise ways of working, and serve as an important connection point across the Executive Office.

This is a full-time 12 month fixed-term position, with the possibility of becoming ongoing depending on future organisational needs.

Band 3.3 | $91,970 – $97, % superannuation (negotiable within window depending on experience)
Your Experience And Skills (key Criteria)

• Relevant tertiary qualification or certification, with subsequent experience in business, office administration or a related field
• Demonstrated experience providing high-level support to senior stakeholders in a complex and fast-paced environment
• Excellent written and verbal communication skills, including preparing reports, briefs, presentations and correspondence
• Proven capability in managing complex calendars and multiple competing priorities, exercising sound judgement and discretion
• Strong ability to build relationships across a wide range of stakeholders, navigating diverse dynamics with confidence and care
• A proactive, solutions-focused working style, able to anticipate needs and maintain confidentiality in sensitive matters
• Advanced proficiency in Microsoft Office and modern collaboration/document management systems (e.g., SharePoint), with the ability to quickly learn new technologies
• Proven experience with and understanding of current technologies, operating systems and applications, including advanced experience with the Microsoft Office suite, and the ability to learn and apply new technologies within a reasonable timeframe.

For more information please read Position Description - Executive Assistant DCEO
The Executive Team
The Executive Team comprises of the Chief Executive Officer (CEO), Deputy Chief Executive Officer, and three Executive Directors ('ED's) - Performing Arts, Development, Destination and Audience.

The Deputy CEO is accountable for the Operations Pillar which encompasses Finance, General Counsel, Risk Management & Projects, Reimagining Project, Digital Transformation, Facilities, People and Culture, and Planning & Insights.

About Arts Centre Melbourne
Arts Centre Melbourne acknowledges the Traditional Owners and Custodians of the land on which we gather, the Wurundjeri Woi-wurrung. We also acknowledge the neighbouring Kulin Nation groups, the Boonwurrung and Bunurong people, and pay our respects to elders, past and present.

Beneath our iconic Spire, in Hamer Hall and at the Sidney Myer Music Bowl, we showcase the best of Australian and international performing arts.

Together with our own program of performances, events and activities we offer a diversity of audiences a distinctly multidimensional approach to participation, education and entertainment.

We are now focused on Reimagining Arts Centre Melbourne as part of the Victorian Government's commitment to transforming the Melbourne Arts Precinct into a thriving, connected creative and civic space over the coming years.

For a glimpse into working at Arts Centre Melbourne click here .

Enjoy Team Member Benefits
As a valued member of our ensemble, you will enjoy:

• Complimentary tickets
• Discounts at food & beverage outlets
• Discounted commuter benefits and onsite parking
• Access to wellbeing activities and learning and development programs
• Free access to Employee Assistance Programs which includes specific support to our First Nations team members and members of the LGBTQIA+ community and People of Colour.

Apply Now
Arts Centre Melbourne welcomes applications from Aboriginal and Torres Strait Islander people, people from diverse cultural backgrounds, Disabled and Deaf people, members of the LGBTQIA+ community and people of all ages.

We seek to provide workplace adjustments at all relevant stages of the recruitment process such as alternative formats or other access supports. You can specify in the application form if you require any adjustments or please ask us at any stage. If you need to contact us about making workplace adjustments during the recruitment process, please send an email to

Please submit your resume together with a cover letter
by 11:55pm Monday 5th January 2026.
Early applications are encouraged as suitable candidates may be invited to attend an interview prior to the closing date.

Employment at Arts Centre Melbourne is conditional upon the satisfactory completion of a National Police Check.
Applications are open to those with full working rights in Australia
.
Arts Centre Melbourne is an Equal Employment Opportunity Employer
.