Executive Assistant

8 hours ago

Melbourne, Victoria, Australia CERTIS Full time

At Certis Security Australia, our mission is to make our world safer, smarter and better. We deliver innovative, technology-driven security solutions at scale, supporting critical operations, major events and high-profile environments across Australia.

As Australia's only next-generation security company operating at scale, our five-year strategy is focused on transformation through diversification, automation and operational excellence — and strong executive support is critical to making that happen.

About the role

We are seeking an exceptional Executive Assistant to support our Chief Executive Officer.

This is a high-trust, execution-focused role at the heart of the business. You'll provide professional, confidential and proactive executive support in a fast-paced, complex and nationally distributed organisation.

Working closely with the CEO, you'll manage priorities, coordination and logistics, ensuring the CEO is supported to lead effectively, make informed decisions and drive the organisation forward with confidence.

Your impact

  • Enable the CEO to focus on strategic leadership and business outcomes
  • Ensure executive activities, meetings and communications run seamlessly
  • Protect confidentiality, integrity of information and organisational reputation
  • Support effective decision-making through strong coordination and follow-through
  • Play a key role in enabling Certis' transformation agenda

What you'll be doing

  • Providing day-to-day executive and administrative support to the CEO
  • Proactively managing a complex diary, including meetings across multiple time zones
  • Coordinating meeting logistics, agendas, papers, technology and follow-up actions
  • Preparing briefing notes, meeting packs, summaries and executive documentation
  • Drafting and coordinating correspondence, presentations and reports
  • Managing confidential and sensitive information with absolute discretion
  • Coordinating end-to-end travel arrangements and itineraries
  • Tracking actions and follow-ups from executive meetings
  • Supporting effective information flow between the CEO and the Executive Leadership Team
  • Using digital tools and systems to support efficient, organised workflows

What we're looking for

  • Proven experience as an Executive Assistant supporting a senior executive or CEO
  • Experience working in fast-paced, confidential, high-trust environments
  • Exceptional organisation and time management skills
  • High levels of discretion, professionalism and integrity
  • Confidence using digital tools and office systems
  • Ability to manage competing priorities and deadlines

Why join Certis?

  • Work directly with the CEO of a nationally significant organisation
  • Be part of a values-led business committed to Professionalism, Integrity, Care and Safety
  • Hybrid working environment based in Melbourne
  • Opportunity to contribute to a large-scale transformation journey
  • Supportive, inclusive and respectful workplace culture

Diversity & inclusion

Certis Security Australia is committed to a diverse and inclusive workplace. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, and candidates from all backgrounds.

Apply now and play a pivotal role in supporting leadership at the highest level of Certis Security Australia.

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