Principal Events Specialist

Make an impact with NTT DATA

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Your day at NTT DATA

The Principal Events Specialist is a highly skilled subject matter expert, responsible for planning and executing complex to highly complex marketing events.

This role oversees particular tasks or activities throughout the campaign / events planning and execution process, such as meeting with vendors at the venue location to help with set-up, running errands for supplies and decorations, registration and attendee tracking, presentations and materials support and pre- and post-event evaluations.

The Principal Events Specialist procures and coordinates vendor services and provides general on-site event support and works with cross functional stakeholders to ensure the completion of a successful marketing event.

This role provides coaching and mentoring to new or less experienced members of the team.

Key responsibilities:

• Executes event strategies that align with marketing and business goals, identifying target audiences, objectives, and key messages.
• Plans and executes a variety of events, including webinars, seminars, workshops, conferences, trade shows, and virtual events.
• Drives attendee engagement through pre-event communication, networking opportunities, and interactive event elements.
• Oversees event setup, registration, and coordination, ensuring a seamless attendee experience.
• Ensures that marketing event costs remain with the allocated budget and helps to ensure that the marketing event itself is carried out smoothly.
• Builds and maintains relationships with event partners, sponsors, vendors, and industry organizations.
• Creates reliable financial reports and collecting payments on time.
• Plans for potential scenarios that could impact the integrity of the event.
• Maintains a working knowledge of the complex needs of a wide variety of events.
• Conduct research on vendors and makes selections based on creativity, quality, and cost.
• Books venues and schedules guests, which includes contract drafting and confirmation and day-of logistics.
• Collaborates with content creators to develop event-specific content such as presentations, collateral, scripts, and promotional materials.
• Ensures staffing capacity across all functions of an event (registration, set up, catering, audio/visual, etc.).
• Conducts post-event evaluations, analyzes results, and provides recommendations for continuous improvement.
• Follows up with leads and contacts generated from events to nurture relationships and conversions.
• Performs any other related activity as required.

To thrive in this role, you need to have:

• Ability to maintain a strong work ethic and positive attitude.
• Excellent written and verbal communication skills for developing compelling event content and communications.
• Extended proficiency with Microsoft Office Suite.
• Ability to find proactive solutions to problems.
• Excellent time management skills and the ability to prioritize work.
• Strong attention to detail and the ability to deliver high-quality events on time and within budget.
• Excellent collaboration skills with the ability to build sound stakeholder relationships.
• Technology and social media savvy.
• Strong organizational and project management skills with the ability to manage multiple events simultaneously.
• Analytical mindset to measure event performance and derive insights for optimization.
• Extended level of creativity to develop innovative event concepts and engagement strategies.
• Team player with the ability to collaborate across departments and levels

Academic qualifications and certifications:

• Bachelor's degree or equivalent in Marketing or Public Relations or related field.
• Project management certification(s) would be preferred.

Required experience:

• Extended demonstrated experience gained in a similar role.
• Extended demonstrated experience working within a large global matrixed organization.
• Extended demonstrated experience in event planning/coordination.
• Proven track record of previously successful marketing events.
• Extended demonstrated experience working with virtual event platforms and tools is a plus.

Workplace type:

Hybrid Working

About NTT DATA

NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

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