Coordinator - Maintenance Planning & Scheduling

Job Description
DP World Fremantle is seeking for Maintenance Planning and Scheduling Coordinator. This position is to provide a high level of clerical and administrative support to the Engineering department, ensuring optimal customer service in all interactions with internal and external stakeholders.

You will be a proactive, detail-oriented individual with strong organisational and communication skills, who thrives in a team environment and is committed to delivering excellent administrative support and customer service.

Key Accountabilities

• Promote a strong safety culture by ensuring compliance with HS&E programs and promptly reporting any hazards or incidents.
• Handle procurement and financial processes, including raising PRs/POs in Maximo, managing invoicing, and supporting accounts payable.
• Coordinate and schedule preventative maintenance and major repairs to keep operations running smoothly.
• Prepare accurate daily, weekly, and monthly reports, while driving improvements in reporting efficiency.
• Maintain and update the CMMS to ensure accurate, up-to-date maintenance records and reliable asset tracking.
• Monitor and validate utility usage (fuel, water, and electricity) to support cost control and sustainability goals.
• Assist with inventory control and stocktakes by managing data entry and collaborating with Stores personnel.
• Provide high-level administrative support to the Engineering team, ensuring seamless communication and daily operational efficiency.

Qualifications, Skills And Experience

• Minimum 5 years' experience in planning/scheduling coordination, ideally in heavy equipment, engineering, or industrial environments.
• Trade-related background preferred, with hands-on understanding of workshop and maintenance operations.
• Proficient in using systems such as Maximo, Oracle (for procurement/maintenance), and Microster (for payroll/rostering).
• Advanced computer literacy with strong Microsoft Office skills, especially Excel for data analysis and reporting.
• Strong analytical skills with the ability to interpret data and produce accurate, insightful reports.
• Thorough knowledge of administrative processes, including purchasing, receiving, and invoice management.
• Excellent communication skills and a professional approach to customer service across all levels of the business.
• Team-oriented mindset with a commitment to quality, continuous improvement, and delivering organisational results.

About DP World
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 106,500 employees from 158 nationalities, spanning 73 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. In Asia Pacific, DP World employs more than 7,000 people, and has ports and terminals in 17 locations.

We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer's door.

WE MAKE TRADE FLOW