Assistant Facility Admin Assistant

20 hours ago

Reservoir, Australia HEQS Group Full time

HEQS is an industry leading company located in Reservoir VIC. With advanced market sense and strong manufacturing support, HEQS has been quickly developing into one of the largest Furniture suppliers in Australia. We are looking for a skilled and analytical assistant asset manager to join our growing team.

As an assistant asset manager, you must be able to work collaboratively with the asset manager to ensure that all company properties are well maintained and operational assets are managed to maximise the benefit to the company. This position is responsible for maintaining and undertaking regular condition inspections to support the company’s fixed and operational assets.

**Fixed Asset Duties & Responsibilities**:

- Property Management and File Maintenance
- Key audit and management
- Getting quotes and approval for Repair and Maintenance
- Maintain Semi Annual property condition report and Monthly rental schedule
- Maintain valid insurance policy cover
- Maintain valid fire certification
- Key audit and management
- Insurance policy quotation and renew
- Assist in preparing & improving company asset management policies
- Council bins, and third-party bins collection and maintenance schedule
- Lodge asset insurance claims
- Other Office Admin Jobs

**Operational Asset Duties & Responsibilities**:

- Vehicle file maintenance and maintenance schedule
- Key audit and management
- Weekly vehicle Condition Report and GPS installation status including map update, paired ratchet tie down role, and trolley status
- Maintain valid Insurance Report for all vehicles
- Maintain and audit forklift condition and service request in each of warehouse
- Maintain and audit warehouse pallet jet and trolley status
- Maintain and audit power tools and gardening tools
- Fleet register and service management (Monthly)
- Tools register and record (Monthly)
- Keys register and record (Monthly)
- Book fleet service & repair
- Insurance policy quotation and renew
- Assist in preparing & improving company asset management policies

**Eligibility & Skills**:

- An undergraduate degree in finance, business, or economics (required)
- Experience in asset management or related field (Required - at least 1 year)
- Excellent time management skills and attention to detail
- CFA, CTP and CPA (preferred)
- Real Estate Development Experience (preferred)
- Strong knowledge of accounting and statistics
- Well-developed administrative, office technology, communication and organisational skills.

**Salary**: $42,000.00 - $55,000.00 per year

Schedule:

- Monday to Friday
- Weekend availability

Supplementary Pay:

- Performance bonus

Ability to commute/relocate:

- Reservoir VIC: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor Degree (required)

**Experience**:

- Contract management: 1 year (preferred)
- Property maintenance: 1 year (preferred)
- Account management: 1 year (preferred)

Licence/Certification:

- Driver Licence (preferred)

Work Authorisation:

- Australia (preferred)

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