Administration Officer

2 days ago

Moorabbin Airport, Australia Dutton One Full time

**Company Description**
Dutton Automotive is Australia’s largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family, and commercial vehicles. With a proud heritage and national reach, our group includes leading brands such as **Dutton One**, **AutoMegaWarehouse**, **Dutton Financial Services**, and more.

This opportunity sits within **Dutton One**, our premium retail network known for delivering high-performance vehicles and exceptional customer experiences. We’re now looking for a meticulous and motivated **Acquisitions & Transfer Officer** to support our growing operations.
**Job Description** Working with the team from Dutton One and an exceptional leader, you will**:

- Ensure registration numbers and correct documentation accompany all invoices and records
- Confirm registration currency (or expiry not exceeding 3 months)
- Prepare and complete acquisition paperwork
- Conduct verification of registered ownership (VRO)
- Perform timely VRO checks and vehicle transfers (online and manual)
- Reconcile all transfer costs
- Maintain compliance with VicRoads regulations, identity checks, privacy, and audit requirements
- Maintain accurate and well-organised records
- Scan and attach invoices and contracts
- Enter creditor invoices and assist with general office tasks

**Qualifications**
- Strong attention to detail and accuracy
- Ability to manage a high volume of work under tight deadlines
- Understanding of privacy and compliance protocols
- Professional, reliable, and well-presented
- Competent with Microsoft Office (Word, Excel, Outlook)
- Holds a current Victorian Driver’s Licence
- Previous automotive experience and/or knowledge of VicRoads systems is desirable but not essential
- A current Police Check is required

**Additional Information** Why work for us?**
- You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.
- Company-funded flu vaccinations
- Refer a friend and we will provide an upfront bonus
- A day off for your birthday and;
- Annual Family fun days, held across the country.

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