Executive Assistant

5 days ago

Springvale, Australia Asiatic Pantry Full time

**Job Title**: Executive Assistant

**Location**: Springvale

**About the Role**:
**Key Responsibilities**:

- **Calendar Management**: Schedule and coordinate meetings, appointments, and events, ensuring effective time management.
- **Task Prioritisation**: Assist with prioritising daily tasks and setting deadlines for various projects.
- **Travel Arrangements**: Plan and book travel itineraries, accommodations, and transportation for business trips.
- **Document Preparation**: Draft, edit, and organise documents, presentations, and reports as needed.
- **Project Management**: Support ongoing projects, track progress, and assist in meeting project deadlines.
- **Meeting Support**: Prepare agendas, take detailed minutes, and manage post-meeting follow-ups.
- **Office Management**: Oversee general office operations, including ordering supplies and maintaining a tidy workspace.
- **Personal Assistance**: Handle personal tasks and errands as required to support the executive’s work-life balance.
- **Other Duties**: Carry out additional tasks as assigned to ensure the smooth operation of the executive's daily responsibilities.

**Requirements**:

- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Exceptional organisational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to multitask and prioritise tasks in a fast-paced environment.
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software (e.g., Google Workspace, task management tools).
- Strong problem-solving skills and a proactive attitude.
- Discretion and confidentiality in handling sensitive information.
- Flexibility and adaptability to changing priorities.

**Preferred Qualifications**:

- Experience in a similar industry or working with high-level executives.
- Background in business administration, communications, or a related field.
- Knowledge of project management tools (e.g., Asana, Trello) is a plus.

**Why Join Us**:
This is an opportunity to work closely with a dynamic executive team, playing a key role in the smooth running of daily operations. If you thrive in a fast-paced environment and enjoy making an impact, we would love to hear from you

**How to Apply**:
**Job Types**: Full-time, Part-time, Casual, Graduate

Pay: $22.45 - $40.00 per hour

Expected hours: 20 - 40 per week

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Springvale, VIC 3171: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor Degree (preferred)

**Experience**:

- Personal assistant: 1 year (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 28/10/2024

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