Reception / Administration

Location: North West Region | Bendigo

Job type: Part time / From 28/01/2025 - 19/12/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1449012

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
Join the team at Spring Gully Primary School as a part time Reception and Administration professional. In this dynamic role, you will be the first point of contact for students, parents, and visitors, providing exceptional customer service and support. With a focus on efficient administration, you will play a vital role in ensuring the smooth running of our school.

What we're looking for
- Exceptional customer service skills with a friendly and approachable demeanour
- Strong administration and organizational abilities, with the ability to prioritize and multitask effectively
- Proficient in the use of Microsoft suite, including Word, Excel and Outlook
- Excellent communication and interpersonal skills, with the ability to interact with a diverse range of stakeholders
- A keen eye for detail and the ability to maintain accurate records and documentation

**Responsibilities**:

- Greeting and welcoming visitors, students, and staff in a friendly and professional manner
- Handling all incoming phone calls, taking messages, and directing enquiries as appropriate
- Assisting with a variety of administration tasks, including data entry, file management, and document preparation
- Maintaining a high level of confidentiality and discretion when handling sensitive information
- Proactively identifying opportunities for process improvement and contributing to the development of efficient systems and procedures
- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, business manager determine and manage work priorities within the school office
- Liaise with school staff in regard to support requirements
- Supports the first aid facilities and assists in delivering first aid to students

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:

- Spring Gully Primary School is located in a picturesque urban area five kilometres from the centre of Bendigo. The natural setting is complemented by the close proximity