Administration Manager Surgical Services

**Remuneration**:$84,436 - $112,331 p.a. + Superannuation + Salary Packaging
**Location**:John Hunter Hospital, New Lambton Heights
**Employment Type**:Temporary Full Time up to June 2026
**Position Classification**: Health Manager Level 1
**Hours Per Week**:38
**REQ ID**: REQ565714
**Closing Date: Sunday, 4th May 2025**
- Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to _apply_ and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must _demonstrate_ Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion_._

**About the Service**

Join the leadership team at one of the region’s largest acute hospital facilities, where innovation meets excellence in surgical care. This pivotal leadership role oversees approximately 90 administrative staff supporting a wide array of departments within Surgical Services, including:

- Theatres
- Same Day / Day of Surgery Department
- Surgical Wards
- Perioperative Department
- Medical Secretaries
- Hunter Integrated Pain Service
- Executive Assistants supporting Surgical Services

This is a unique opportunity to take charge of administrative operations in a fast-paced, high-performing environment that impacts thousands of patients and clinicians every year.

**Workplace Culture**

Our administration team is passionate, professional, and united by a shared commitment to supporting exceptional patient care. You’ll join a collaborative, inclusive leadership group with a strong culture of support, open communication, and genuine camaraderie. The Surgical Executive team meets weekly to connect over coffee—creating space for reflection, problem-solving, and peer support.

If you're a dynamic leader who thrives on collaboration, innovation, and people-first management, you'll feel right at home here.

**About the Role**

This is more than just a leadership position—it’s a key role at the heart of major change and growth for Surgical Services.

A typical week will involve:

- Managing recruitment, staffing, and rostering across 90+ administrative roles
- Providing expert administrative insights in executive and departmental meetings
- Supporting staff development and succession planning
- Streamlining processes and championing efficiency improvements

What’s not in the PD—but critical to the role: You’ll be a key driver during two major transformations:

- **Single Digital Patient Record (SDPR)** - launching in March 2026. You’ll help prepare teams for a fully digital workflow, offering leadership and reassurance through this organisational shift.
- **Relocation to the new John Hunter Acute Services Building**- you’ll lead the admin team in updating processes, procedures, and workflows to support a smooth transition into our expanded state-of-the-art facility.

This role is for a people-focused leader ready to inspire, support, and future-proof our administrative services. Click here for the Position Description

**What We’re Looking For**

Essential Skills & Attributes:

- Proven leadership experience in managing complex administrative teams
- Excellent communication across varied stakeholder groups
- Strategic thinking & process improvement mindset, especially under pressure
- Commitment to staff development, mentoring, and succession planning
- Change leadership capability—particularly with digital and infrastructure transformation

Nice-to-Have (But Can Be Learned):

- Knowledge of SDPR and digital patient systems
- Familiarity with hospital relocation procedures
- Experience with hospital-specific platforms (we’ll provide training)

Support & Development

You won’t be doing this alone. You’ll receive:

- A comprehensive onboarding program tailored to your role
- Ongoing support from the Surgical Services Executive Team
- Access to professional development, training for SDPR, and mentoring opportunities
- Support in developing new skillsets tied to hospital systems and relocation planning

**Need more information?**
- A_n eligibility list will be created for future full or part-time vacancies._
- We are unable to accommodate visa sponsorship for applicants requiring a visa for this position._

**I**nformation for Applicants**:
**This is a Category A position**. Recommended applicants will be reviewed for compliance with**NSW Health policy directive **PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases** for Category A positions prior to offer.**All new employees must agree to comply with the requirements outlined in the policy.

**_Hunter New England Health employees may be eligible for a range of _**_benefits _**_such as _**_allocated_**_ days off (ADO) for full time employees, long service leave,