Personal Assistant

2 days ago

Guildford, Australia WesTrac Full time

**Posted Date**:17 Oct 2025

**Location**:Guildford PDC, WA, AU
- Reporting into **General Manager - Warehouse Inventory and Logistics**, the **Personal Assistant**will join our Warehouse & Logistics team on a Full-Time basis at our Guildford PDC Office.

**Roster**: Monday to Friday, 8.5 Hours per day (including meal break)

**What You’ll Do**:

- Manage the General Manager’s and leadership team’s diary appointments, records and correspondence.
- Incoming:

- Assess and prioritise requests to facilitate the optimal use of the leader’s time.
- Provide pre-reads in advance, assisting in meeting set-up and ensuring adequate travel time in between appointments. Coordinate Travel arrangements as required.
- Hosting:

- Schedule, set-up and support meetings to facilitate the effective management of their agenda
- Take minutes and distribute for actioning.
- Collate and edit the Warehouse & Logistics portion of the WesTrac Board report or Board Papers, ensuring grammar / spell check is completed and correct format and templates utilised.
- Support annual Business Plan process by gathering, collating and putting in template the initial documents for the plan.
- Provide general and Adhoc Admin and support to the teams including, but not limited to, management of the PR / PO and invoicing process, booking of travel, management of stationary etc.
- Prepare reports, presentations and documents. Collate reports and create PowerPoint presentations within area of assigned activity.
- Establish and maintain leave schedule of the Warehouse, Facilities and Logistics Division.

**Skills & Experience**:

- Significant proven experience working in corporate or a business environment, along with executive administrative support at a senior level within a medium to large corporate environment.
- Demonstrated ability to exercise initiative, discretion, sound judgement, high level of professionalism and confidentiality always.
- Robust interpersonal skills to build and maintain relationships with all internal and external stakeholders.
- Experience with expense management and approvals.
- Ability to prioritise and forward plan, with a high degree of attention to detail.
- Outstanding written and verbal communication skills
- Demonstrated ability to work well with others and influence to reach optimal outcomes.
- Have flexible availability with regards to hours of work, depending on daily business requirements

**Our Benefits inclusive of but not limited to**:

- **Financial Benefits** - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
- **Health & Wellness** - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- **Culture & Career** - Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
- **Additional Perks** - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

**Our Company & Commitment**
- With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

**Reference Number**: 4758

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