Personal Assistant

Posted Date: 17 Oct 2025

Location:Guildford PDC, WA, AU

Reporting into General Manager – Warehouse Inventory and Logistics, the Personal Assistant will join our Warehouse & Logistics team on a Full-Time basis at our Guildford PDC Office.

Roster: Monday to Friday, 8.5 Hours per day (including meal break)

What You'll Do:

• Manage the General Manager's and leadership team's diary appointments, records and correspondence.
• Incoming:
  • Assess and prioritise requests to facilitate the optimal use of the leader's time.
  • Provide pre-reads in advance, assisting in meeting set-up and ensuring adequate travel time in between appointments. Coordinate Travel arrangements as required.
• Hosting:
  • Schedule, set-up and support meetings to facilitate the effective management of their agenda
  • Take minutes and distribute for actioning.
• Collate and edit the Warehouse & Logistics portion of the WesTrac Board report or Board Papers, ensuring grammar / spell check is completed and correct format and templates utilised.
• Support annual Business Plan process by gathering, collating and putting in template the initial documents for the plan.
• Provide general and Adhoc Admin and support to the teams including, but not limited to, management of the PR / PO and invoicing process, booking of travel, management of stationary etc.
• Prepare reports, presentations and documents. Collate reports and create PowerPoint presentations within area of assigned activity.
• Establish and maintain leave schedule of the Warehouse, Facilities and Logistics Division.

Skills & Experience:

• Significant proven experience working in corporate or a business environment, along with executive administrative support at a senior level within a medium to large corporate environment.
• Demonstrated ability to exercise initiative, discretion, sound judgement, high level of professionalism and confidentiality always.
• Robust interpersonal skills to build and maintain relationships with all internal and external stakeholders.
• Experience with expense management and approvals.
• Ability to prioritise and forward plan, with a high degree of attention to detail.
• Outstanding written and verbal communication skills
• Demonstrated ability to work well with others and influence to reach optimal outcomes.
• Have flexible availability with regards to hours of work, depending on daily business requirements

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 4758