Administrative Assistant

**About SCP Consulting**

Are you looking for an exciting new opportunity? Look no further than SCP Consulting Join our Sydney CBD team as an Administrative Assistant.

SCP Consulting is an award-winning engineering consultancy with over 40 years of experience delivering standout projects across Australia. Backed by a passionate team and visionary leadership, we foster a supportive culture that values collaboration, innovation, and career growth.

We’re looking for an enthusiastic and highly organised Administrative Assistant to join our Sydney office and become a key part of our Business Administration team.

SCP’s success is built on the collective efforts of our diverse and innovative team which we nurture with stimulating work, a great workplace culture and rewarding opportunities.

**The Opportunity**

SCP has a great opportunity for someone who thrives in a fast-paced, detail-oriented environment and wants to make a tangible impact across project and office operations. You’ll support project staff, directors and the wider team with administrative tasks that ensure smooth day-to-day functioning.

You’ll be involved in everything from proposal preparation and project set-up to invoicing, event coordination, and office support. You’ll be joining a friendly, high-performing team where your contribution is valued, and your development supported.

Join us in a flexible, supportive workplace with opportunities for career growth.

**Key Responsibilities**

**Project & Administrative Support**
- Register and manage new projects in project management software - Synergy.
- Assist in preparing EOIs, fee proposals, and tender submissions.
- Support documentation tasks using Word, Excel, PowerPoint, Canva, and Synergy.
- Prepare and issue invoices, manage project fees and reconcile payments.
- Maintain and update project data sheets, CVs, and capability statements.
- Use and support project platforms including Aconex, iTWOcx, PayApps and Procore.
- Ensure compliance with internal Integrated Management System (IMS) procedures.
- Support technical staff with project administration and coordination.
- Collaborate with national project teams.
- Participate actively in team meetings, contributing insights and suggestions for process improvements and operational efficiencies.

**Office Support**
- Manage front-of-house operations including answering phones, booking couriers, maintaining supplies and equipment and general upkeep of the kitchen and office.
- Order and maintain office supplies and equipment.
- Liaise with building management for access, repairs and services.
- Coordinate travel and accommodation for staff and directors.
- Organise company social events and internal activities.
- Assist with onboarding and offboarding of team members.
- Perform general ad hoc tasks as needed to support overall office operations and administration.

**About You**

You’re someone who takes initiative, has strong communication skills, and enjoys juggling a variety of tasks with professionalism and care. Ideally, you’ll bring:

- Prior experience in administration (engineering or professional services preferred).
- Excellent organisational and multitasking skills.
- Excellent written and verbal communication skills, enabling effective interaction with team members and stakeholders.
- High attention to detail and a proactive approach.
- Confidence in working with Microsoft Office, Canva, and project management systems.
- A collaborative mindset and strong team spirit.
- Professional presentation, punctuality, and commitment to continuous learning.

We prioritise inclusion and collaboration on interesting and challenging projects, providing mentorship and professional development at all levels. Our team also enjoys social events and flexible working options to support their well-being.

**What We Offer**:

- Opportunities for personal and professional growth.
- Flexible working options after initial onboarding.
- Supportive team culture and mentoring opportunities.
- Friday drinks and social events.
- Monthly birthday celebrations.
- Paid parental leave top-up.
- Ongoing training and development, including lunch-n-learn sessions.

**Commitment to Diversity and Inclusion**

SCP is committed to being an equal opportunity employer and we encourage diversity, equality, and inclusion in all aspects of our business, including our hiring process. We firmly believe that a diverse workforce is essential for our success, and we are committed to creating a working environment where all employees are treated with respect and given the opportunity to reach their full potential.

We do not discriminate on the basis of race, gender, sexual orientation, religion, age, or any other protected characteristic. We actively encourage and welcome applicants from underrepresented groups, as we strive to build a fairer and more inclusive workplace for all.

**Applicants must be currently residing in Australia with full working rights.**

Pay: $60,000.00