Admin Assistant

6 days ago

Fyshwick, Australia Polyaire Air Conditioning Products Full time

Permanent full-time opportunity
- Collaborative and friendly team
- Great work life balance - no weekend or shift work required

**About Us**

Polyaire is an international wholesale distributor of air conditioning products, established in 1973, our head office is in Adelaide with 28 branches across Australia and over 50 years of experience. We lead the market by offering sustainable, cutting-edge HVAC solutions that continue to revolutionise comfort in homes and businesses.

At Polyaire our values, **we are all in**, **work smart**, **getting it done** and **cool service with a warm smile** are at the forefront of all we do. Our customers and suppliers are treated like valued partners which has made Polyaire the preferred supplier in providing comfort to Australia.

**About the role**

We are seeking an experienced Admin Assistant - Commercial Estimating to join our dynamic team and play a key role in delivering high-quality, competitive project proposals. As the Admin Assistant - Commercial Estimating, you’ll work closely with the sales, project management, and procurement teams to ensure that all tenders are submitted on time, meet client requirements, and align with business goals. You will be responsible for increasing commercial sales and brand awareness, acquiring new customers, and coordinating customer services.

**What does my day to day look like?**
- Perform Take-off and prepare quantities accurately and on a timely basis.
- Perform costing and pricing for tender in coordination with other departments and ensuring profitability guidelines and targets are maintained.
- Compile proposal /quotation, tender schedules, program and other items required by the tender.
- Liaise with client on an ongoing basis to determine progress of tender.
- Compile relevant tender information into Quotation Register.
- Ensure accurate and timely information relating to the project is communicated to the relevant divisions of the company.
- Co-ordinate project documentation and schedules from the client.
- Project Manage the project from point order through to successful practical completion, in a cost-effective manner whilst maintaining an acceptable level of customer satisfaction.
- Identify and act on project variations on construction drawings that differ from Tender Drawings from which order was received.

**What you will bring to the role**:

- Technical or tertiary qualifications preferred, along with work experience in the air-conditioning industry. Design experience is advantageous.
- Excellent interpersonal skills and leadership qualities are required, contributing to the operations network.
- Strong negotiation, leadership, and stakeholder management skills.
- Strategic thinking and problem-solving abilities.
- Strong communication and stakeholder engagement skills

**Why join us?**
- We offer a competitive salary.
- Opportunities for professional growth and development
- Full training in all aspects of the business operations
- Work with a great team in a supportive and collaborative work environment
- Work with a brand that values innovation and continuous improvement
- Employee Assistance Program
- Access to Flare - exclusive employee perks & everyday discounts from Australia’s leading retailers

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