Executive Assistant

1 day ago

Eastern Creek, Australia Boutique Consulting Full time

Full time
- Location - Eastern Creek, NSW
- Great team culture

**About the Company**:
***
Our client, a top tier manufacturing company has a fantastic opportunity for a forward thinking Executive Assistant. This role will be ideal for an outgoing person who is a team player and happy to support the Managing Director.

**Key Responsibilities**:

- Provide timely and confidential, administrative support to the Managing Director
- Diary Management for the Managing Director, coordinate internal/external meetings
- Manage incoming correspondence, answer, and screen calls, take messages, and respond on behalf of the MD
- Monthly Board Meeting preparation - coordinate and collate Management reports and documentation for board packs, set agenda and minute taking, distribute to Board Members
- Preparation of all Annual General Meeting (AGM/EGM) documentation, arranging venue, notifying shareholders, minute taking during meetings
- Schedule and coordinate meetings, appointments, and travel arrangements interstate & international on behalf of the MD and Executive Management Team
- Assist the Company Secretary as Co Company Secretary with ASIC Maintenance and ASX Announcements
- Office management - Co-ordinate any office maintenance
- Event Management for Management Team and all office, coordinate and book yearly Christmas party for all staff
- Manage WHS matters such as arranging toolbox talks, Inspections, preparing WHS committee meeting agendas, minute taking and distribution, incident documentation
- Recruitment and selection administration - position descriptions, person specifications, adverts, booking; interviews, reference checking, offer letters, contracts of employment and supporting documentation
- Prepare induction packs and undertake inductions for new employees
- Record management of all employee data both on system and manual files
- Process weekly and monthly payroll using MYOB/XERO for 100 employees
- Ensure that all employees are paid correctly in line with relevant award and legalisation
- Provide payroll, headcount, and employee turnover reports to members of the Executive Team and Board as and when require.
- Undertake month end reporting
- Prepare end of financial year reports through Single Touch Payroll
- Administer superannuation payments ensuring full compliance with super streaming and current legalisation
- Manage all workers compensation administration

**About You**:

- Minimum of 4 years experience in an EA role
- Experience supporting Senior Executives
- Strong attention to detail
- Advanced skills for Microsoft Office
- Confident, high level interpersonal and communication skills
- Strong organisation skills, including effective time management

  • Executive Assistant

    1 week ago

    Eastern Creek, Australia Bright Food Asia Pacific Pty Ltd Full time

    **Introduction**: Manassen Foods is one of Australia’s leading manufacturer, importer, marketer and distributor of fine food products. Our brands include S&W Mayonnaise, Wokka, Golden Days, Trident, Angas Park and Sunbeam Foods to name a few. As we continue to grow, we are seeking a highly skilled and proactive Executive Assistant to support our General...

  • Account Executive

    1 week ago

    Eastern Creek, Australia Bright Food Asia Pacific Pty Ltd Full time

    **Introduction**: Manassen Foods is one of Australia’s leading manufacturer, importer, marketer and distributor of fine food products. Our key Foodservice brands include Tatua, S&W, Sharwoods, Angas Park and Sunbeam Foods to name a few. We have an excellent opportunity for a dynamic, enthusiastic and self-motivated Account Executive to join our growing...

  • Product Assistant

    1 day ago

    Eastern Creek, Australia Rhino-Rack Australia & MAXTRAX Australia Full time

    **Introduction**: Why join us? At Rhino-Rack, we’re more than just a leading manufacturer of roof racks, bike carriers, and vehicle accessories—we’re a community driven by core values that put people first. We believe in customer centricity, innovation, and continuous growth. Here, you’ll thrive in a dynamic, fast-paced environment where your skills...

  • National Account Executive

    1 week ago

    Eastern Creek, Australia Bright Food Asia Pacific Pty Ltd Full time

    **Introduction**: Manassen Foods is a leading manufacturer, importer, marketer, and distributor of premium food products. Our diverse portfolio includes renowned brands such as Sunbeam, Angas Park, Trident, Wokka, S&W Mayonnaise, and Golden Days. With a culture rooted in collaboration and innovation, we drive success through teamwork and a shared commitment...

  • Executive Assistant

    1 day ago

    Melbourne Eastern Suburbs, Australia HAYS Full time

    Provide high level assistance across a variety of complex duties and can be trusted with sensitive information **Your new company** This organisation is a prestige international automotive service. Operating from Mulgrave, they are currently seeking an Executive Assistant to join their Team in a full-time capacity. **Your new role** In addition to...

  • Product Assistant

    1 week ago

    Eastern Creek, Australia Rhino-Rack Australia Full time

    **Introduction**: We are looking for a talented and motivated individual to join our team at Rhino-Rack, a leading manufacturer of roof racks, bike carriers, and vehicle accessories. Our company is built on a foundation of core values, including customer centricity, innovation, development and growth, quality, safety, and collaboration. As part of our team,...

  • Product Assistant

    3 days ago

    Eastern Creek, Australia Rhino-Rack Australia & MAXTRAX Australia Full time

    **Introduction**: We are looking for a talented and motivated individual to join our team at Rhino-Rack, a leading manufacturer of roof racks, bike carriers, and vehicle accessories. Our company is built on a foundation of core values, including customer centricity, innovation, development and growth, quality, safety, and collaboration. As part of our team,...

  • Product Assistant

    2 weeks ago

    Eastern Creek, Australia Rhino-Rack Australia & MAXTRAX Australia Full time

    **Introduction**: We are looking for a talented and motivated individual to join our team at Rhino-Rack, a leading manufacturer of roof racks, bike carriers, and vehicle accessories. Our company is built on a foundation of core values, including customer centricity, innovation, development and growth, quality, safety, and collaboration. As part of our team,...

  • Executive Assistant

    5 days ago

    Melbourne Eastern Suburbs, Australia IPA Personnel Services Full time

    Our client is a first-class provider of healthcare services to Australians. Working with clients at all stages of life, they provide compassionate care to a wide range of people. The organisation prides itself on superior client service and aims to enrich the lives of all of its stakeholders. Becoming part of their team means that you would have the...

  • Executive Assistant

    1 week ago

    Perth Eastern Suburbs, Australia Hudson Australia Full time

    **Key Responsibilities**: - Coordinate arrangements for Board, Director, and Committee meetings, including minute-taking. - Maintain and review Board documents, ensuring compliance with governance standards. - Manage the Board management portal Board Effect, including document uploads and user training. - Support effective Board decision-making and...