Administration and Accounts Officer

1 week ago

West End, Australia Mandalay Technologies Full time

The role of the Administration and Accounts Officer is to ensure the smooth running of the day to day administration functions, support the Company Accountant, plus partner with Operations and the wider business in relation to purchasing administration activities. This role creates value by ensuring Mandalay Technologies seamlessly executes all finance and payroll administration tasks and supports Operations through effective purchasing administration support, that helps us to deliver upon our customer needs effectively and efficiently. APPLY NOW**The Role in Detail**:
More specifically, in this role you will be responsible for the following activities:
**Finance Administration**:

- With a high level of accuracy and attention to detail, assist with data entry of accounts payable and receivable and employee expense claims.
- Manage employee lifecycle data, including such things as onboarding and offboarding employees and contractors.
- Assist the Company Accountant with running the payroll, including all associated payroll reporting and tax calculations.

**Purchasing**:

- Maintain a database of current suppliers,
- In collaboration with the Operations team, assist with accurately accounting for orders including the creation of quotations, issuing of purchase orders, undertaking stocktakes and recording the value and movements of all company purchases
- Support the Operations team with providing timely, accurate and professional advice and information to both customers and the business on purchasing activities.
- Develop and maintain documentation including stock lists, product pricing, quotation templates and purchasing guides
- Identify and drive process improvement opportunities.

**Administration**:

- Overseeing travel bookings
- Be responsible for grocery and stationery orders, mail pickup and distribution
- Coordinating catering for staff functions and client visits or as required
- Maintaining building facilities, office cleanliness and organisation of storage
- General office duties
- Offering administration assistance across the organisation

**About you**:
To be successful, you will require:

- Effective stakeholder engagement and communication skills
- Action orientated with the ability to prioritise work and self-manage
- High attention to detail with an analytical approach
- Strong initiative and takes ownership of tasks through exercising initiative.
- Outcomes focussed with a growth mindset who actively seeks feedback on their own performance to continually develop and grow.
- Is driven to succeed as part of a wider team and maintains a customer centric outlook.
- Passionate with a curious mind and a niche for problem solving.
- Flexible and adaptable approach to work.
- Highly organised with the ability to prioritise work effectively and time manage.
- Ability to maintain confidentiality.

**Role requirements**:

- Certificate level qualifications in finance or business administration, preferably coupled with purchasing administration (or a related field)
- 3 years demonstrated experience working in a finance admin/officer and purchasing/supply orientated, role, ideally in an IT-related field
- Advanced skills in Microsoft suite, i.e., PowerPoint, Excel, Word, and Project
- Experience with accounting software, such as Xero is highly desirable
- Demonstrated experience in managing professional customer and supplier relationships
- Proven ability to collaborate with a wider team, be flexible and find innovative solutions to complex problems

This role is primarily office based with the flexibility to work from home.

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