Marketing & Events Coordinator

Job Title

Marketing & Events Coordinator

Requisition

JR000015061 Marketing & Events Coordinator (Open)

Location

Melbourne, Australia

Additional Locations

Job Description Summary

The Marketing & Events Coordinator contributes to the operation of the Mallinckrodt Australia Head Office.
This position plays a pivotal role in bridging the gap between strategic marketing initiatives and event execution in ensuring seamless coordination across events and conferences, that enhance the visibility and engagement with both internal and external stakeholders.

This role reports to the Marketing Manager and provides executive assistance to the Australian General Manager including general office duties.

Job Description

Key Responsibilities

The responsibilities of the Marketing & Events Coordinator are as follows:
Marketing & Events Support:

- Responsible for organizing Internal business conferences held biannually: negotiate and secure appropriate venues including accommodation, meeting rooms, team building and restaurants
- Assist with developing a calendar of third-party conferences and events aligned to business needs:

- Build strong relationship with conference organizers and additional stakeholders required to run events
- Secure events after internal approval
- Arrange hotels and restaurants for attendees during conferences
- Organise logistics of assets, device and materials to and from conference venue to ensure it arrives on time and that appropriate venue approvals/documents are submitted
- Assist with providing updates and detailed schedule to the team prior to all conferences
- Assist with the development of our product Marketing Plan and implementing strategies and campaigns to support the company’s goals
- Liaise with the Sales team in analysing performance of campaigns
- Assist with the development of new marketing collateral including overseeing promotional (PRC) approval process via Veeva Vault (i.e. submission/uploading digital assets)
- Maintaining stock levels of marketing materials and placing orders with creative agencies as needed
- Manage Marketing Inventory Management System, tracking movement of all materials leaving the office
- Maintain and update as needed the Marketing Inventory Request Form including digital collateral library
- Assistance with Internal compliance approval for Events (Medispend) - submitting entries for all conferences, events, and speaker meetings, and tracking the approval process from start to end
- Provide Tender submission administration support when needed
- Assist with preparing PowerPoint presentations as needed

Administrative Assistance Support for GM:

- Reconcile business expenses and submit on Concur
- General administration and executive assistance support as required

Support to Commercial Team:

- Assist with the preparation of hospital agreements with the Sales Teams
- Maintain record of agreements alongside Finance Team
- Courier marketing/training material to hospitals when requested

General Office Duties
- Purchase of kitchen supplies and business cards, in accordance with company purchasing policies and budgetary restrictions
- Organize office catering for team/client meetings as needed
- Prepare and maintain cleanliness of boardroom
- Shared responsibility of incoming calls, greet guests in a professional manner including kitchen duties with other office-based team members
- Maintain highly sensitive confidential information, files, and correspondence
- Ensure adherence to safe office practice

Minimum Requirements
- Business/Marketing or Events Management degree or diploma
- 1-2+ years in a similar support role
- Demonstrate ability to work with mínimal supervision while achieving objectives and resolving issues
- Expertise working with various business software programs including MS Word, Excel, PowerPoint, Outlook
- Professional verbal and written communication skills
- Ability to professionally interact with internal and external stakeholders
- Strong organizational, administrative and time management skills, working well under pressure juggling many projects
- Ability to perform detail-oriented tasks, with high attention to detail and accuracy
- Ability to operate in a lean, dynamic, matrix environment
- Preference for experience working in highly regulated industry such as pharmaceutical or related health care

Organizational Relationship/Scope:
This role will report directly to the Marketing Manager of Mallinckrodt Australia and will collaborate with various stakeholders across the global business including (but not limited to): sales, HR, IT, medical, market access and finance.

Working Conditions:
Full Time Office based role currently based in Mallinckrodt office in Kew, Victoria.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties