Executive Officer

6 days ago

Brisbane, Australia Education Full time

**Your Opportunity**:

- Supervise, coordinate and provide high quality confidential administrative and executive support to the Assistant Director-General.
- Oversee and organise the Assistant Director-General's liaison with senior government and private sector executives and community representatives in order to expedite the business activities of the department.

The Executive Officer reports to the Senior Executive Officer, Office of the Assistant Director-General, Strategic Policy and Intergovernmental Relations Branch.

**About the Role**:
**Responsibilities include but are not limited to**:

- Provide supervision and direction to administration staff to facilitate support for the Assistant Director-General and Executive Directors, the smooth running of the office and branch functions and continuous improvement and efficiency gains in corporate support functions.
- Oversee and monitor effective time management practices for the Assistant Director-General including coordinating and arranging diary appointments, meetings and conferences, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls, and receiving visitors and delegations to the Office of the Assistant Director-General.
- Perform secretariat functions for meetings chaired by the Assistant Director-General including preparing agendas, papers and minutes.
- Coordinate and prepare as necessary a range of written documentation including confidential correspondence, agendas, reports, briefing papers, publications and presentations for the branch in response to Ministerial, departmental, divisional and external requests in a timely and accurate manner.
- Develop, implement, review and monitor processes, procedures and guidelines to support the effective and efficient correspondence function across the branch and ensure alignment with departmental style guides, prescribed timeframes, tools and templates.

**How to Apply**:

- Attach a resume including contact details for 2 referees (one of whom should be a current supervisor).
- Attach a maximum 2pg written response outlining suitability for the role, as detailed in "How you will be assessed" in context with the responsibilities under "Your Role".

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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