Area Administration Assistant

Posted: 19/11/2024

Closing Date: 17/12/2024

**Job Type**: Permanent - Full Time

Location: Stanthorpe Region

Job Category: Administration and Office,Community Services and Development,Voluntary, Charity & Social Work

**Respect | Integrity | Quality | Engagement | Emotional Intelligence**

**About us**

Here at Family Centered Support Services, we deliver a range of services to Children, Young People and Families ranging from Respite, In-Home Support, and Residential Out-of-Home Care. We believe kids belong with their families whenever it is safe and possible and work closely with the Department of Child Safety and the family to get to the heart of problem behaviors and to find ways to support change for the better.

**About the role**

The Area Administration Assistant role is a dynamic one where you will be supporting our Toowoomba/Lockyer region on a daily basis. The Area Administration Assistant is instrumental in supporting all staff in the area by providing administrative and secretarial support and takes day-to-day direction and task allocation from the Area Manager and the Administration Manager.

**Tasks and duties will include, but are not limited to**:

- Welcoming guests to the office
- First point of contact for all staff within the region and external contractors
- Maintenance of office equipment and supplies
- Onboarding of new staff
- Recruitment support - Managing onsite interviews, verification of documents, submissions of relevant checks and interview reminder correspondence
- Compliance reports which include but are not limited to LCS (Licence Care Service Check), Blue Cards, First Aid/CPR, Driver Licence and qualifications
- Liaising with various government departments regarding checks and their progress
- Organising catering for team meetings and training
- Property Management including lease and maintenance requests
- Damage Maintenace Reports (DMR's)
- Vehicle Management
- Opening/closing of residential placements
- Purchasing of furniture for houses
- Preparing work orders and job IDs for property maintenance
- Experience using ELMO, Sharepoint and Microsoft Suite

**About you**

You will have life experience, patience, empathy, a great sense of humour, and resilience. You'll be the type of person who can easily build rapport with others within your regional team. Your initiative and proactive approach will be highly valued in your day-to-day work. You'll also need to have a good working knowledge of Microsoft Office and its affiliated apps, Windows 10, and the ability to work autonomously. Experience in human resource processes is desirable.

**Benefits**
- Be part of a learning organisation with a high growth forecast
- Full-time role based in Brisbane's Bayside region
- Access to Not-for-Profit salary packaging to reduce taxable income
- Above award remuneration with penalties and allowances
- Potential opportunities for career advancement
- Ongoing training, career development and support
- Access to Employee Assistance Program counselling services
- QLeave portable long service leave contributions

**Desired Skills and Experience**:
**You will need the following**
- QLD P2 or Open driver's license
- Hold a minimum Certificate III or higher in Business Administration or similar discipline
- Demonstrated experience in a similar Administration role
- Current QLD Blue Card or willingness to obtain
- Ability to complete short courses to be able to work within QLD child protection (this will be supported by us)
- Current Licenced Care Service (LCS) check through The Department; or willingness to obtain (this will be supported by us)

**How to apply**
- IMPORTANT please note - _
- _Applications may be shortlisted as they are received_
- _Your experience and qualification will determine contracted hours able to be offered if you are successful_