Off The Track

**Company Description**:
**About Us**

The racing world is not just exciting, it brings communities together across the state. Racing and Wagering Western Australia (RWWA) is at the centre of this world and more than 24,000 people choose to join us in our quest to forge a sustainable future for racing in WA.

As well as controlling thoroughbred, harness and greyhound racing in Western Australia, RWWA operates the TAB which has more than 300 off-course retail outlets, a call centre and online betting services. Our motto is Better Your Bet because increasing profits through Western Australia’s own TAB means better returns for the local racing sector and state-wide communities.

Our business is unique, which means we can offer careers which are interesting, challenging and diverse. Our values are important to us so, to be successful, you’ll have to share them. We respect one another, are accountable for our goals, connecting with everyone and bringing excellence to achieve great outcomes. We work hard but have fun while we’re doing it.

**The Role**

The OTTWA Administration Coordinator provides general support and coordination of the administrative functions of OTTWA rehoming program, ensuring the smooth operation of our initiatives aimed at rehoming retired racehorses.

The successful team member will work closely with the management team to facilitate efficient communication, manage documentation, and coordinate administrative tasks to support the overall mission of OTTWA.

**_ Key Responsibilities include:_**
- Provide administrative support to the manager, liaising with the OTTWA Retrainers, prospective buyers, internal RWWA staff
- Maintain accurate and up-to-date records, horse rehoming paperwork including EOI’s and waivers, financial documents for the sale, and correspondence
- Book Murdoch University health intake visits and liaise with OTTWA Manager
- Book and monitor all horse movements to and from the Estate
- Manage all payment processes to Retrainers, suppliers, Network Retrainers and intake rebates to trainers
- Liaise with the Manager and Animal Welfare Marketing team to engage followers for promoting OTTWA initiatives and sale of horses. Assist with social media platforms, writing and post updates to social media channels and websites as required
- Assist with the implementation of equine welfare initiatives, e.g. SafeHouse and work with the Sponsorship and Partnership co-ordinator to assist with the administration and partnerships for this and other projects
- Regularly update and maintain records of OTTWA horses available for rehoming, including their profiles, retraining program, medical histories and current status
- Manage OTTWA passports for all horses that are part of the OTTWA Retraining & Rehoming program
- Responsible for ordering feed, equipment, medication and supplies as directed by the manager
- Assist with generating reports and analyse data to track program effectiveness

**Qualifications**:
**About You**
- Ability to work in a team and autonomously to deliver outcomes.
- Proven experience in administrative roles in a busy environment managing competing deadlines.
- Demonstrated high level communication skills both written and verbal, with the ability to effectively interact with diverse stakeholders
- High level attention to detail and accuracy in the execution of work
- Well-developed computer literacy skills with Microsoft Office 365
- Strong problem-solving skills
- Demonstrated delivery of high-level customer service
- Current ‘C’ class driver’s licence

**_ Desirable_**
- Knowledge and understanding of different equestrian disciplines to assist organisational requirements.
- Experience with Thoroughbreds and /or Standardbreds in racing or retirement.
- Experience with retraining retired racehorses.

**Additional Information**:
**What are you waiting for?**

As part of the recruitment process, you will be required to complete Pre-Employment screening, which will include two reference checks, police clearance and Australian Working Rights check.

**Please note this role is only open to applicants that hold Australian Working Rights and we do not offer Work Sponsorship Visa's.**

**Additional benefits**
- Personal learning and development budget
- Hybrid and flexible work arrangements
- 17.5% loading on Annual Leave
- Health and wellness initiatives to support you inside and out
- Maternity and paternity leave entitlements available
- At Racing and Wagering WA, we recognise that we are strengthened by diversity of gender, thought, experience, and ethnicity. We are committed to providing a safe work environment and making reasonable adjustments in which everyone is included and treated fairly._
- We are an Equal Opportunity Employer and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply._

**We are a 2024 Circle Back Initiative Employer - we commit to respond to every applicant.