Executive Assistant

7 days ago

Maroochydore, Australia MINOR Hotels Full time

We currently have an exciting opportunity for a professional, experienced and proactive Executive Assistant to join Minor Hotels, and provide exceptional operational and administration support to our Chief Operating Officer.

This position would suit an Executive Assistant who has experience 'managing up' and can anticipate needs to remain ahead in all aspects of planning and organising for the Chief Operating Officer.

**Key Responsibilities Include**:

- Provide high-level professional and confidential administrative support
- Prepare high level reports, presentations and other correspondence
- Prepare and compile agendas/briefing documents and background research
- Coordinate international and domestic travel
- Coordinate requests for information from internal and external stakeholders and provide a professional first point of contact for all enquiries
- Travel to attend meetings with the Chief Operating Officer when required
- Maintain effective and proficient filing systems for recording and storing information.
- Prepare companywide communications on behalf of the COO, with a high level of professionalism.
- Assist with drafting and posting internal and external social media communications

**Qualifications**:
**To be successful you will need**:

- Minimum 5 years demonstrated experience in providing high level corporate executive support.
- Understanding of the importance of maintaining confidentiality and discretion
- Advanced knowledge and experience in MS Office
- Experience in managing budgets, planning cashflow and basic financial reporting
- Strong numeracy and Microsoft Excel skills will be critical
- High-level written and oral communication skills, and the ability to communicate and liaise effectively and sensitively at all levels, both internally and externally
- Demonstrated initiative, flexibility and self-management skills and proven capacity to work with limited supervision

**Additional Information**:
**Join our positive and vibrant team and be rewarded with these team benefits**:

- Highly competitive salary
- Ability to work from our Brisbane CBD or Maroochydore Office
- Work from home flexibility (minimum of 3 days per week in office)
- 50% discounts on accommodation across all Minor Hotel brands in AUS and NZ
- Discount when you visit any of our restaurants, cafes, bars and wellness retreats
- Discounts on 530 Minor hotels and F&B outlets across the globe
- 50% off The Coffee Club VIP membership
- Furniture, Australia Zoo, Medibank insurance discounts
- Secondments and promotion opportunities across Minor Hotel globally
- Career progression & education assistance
- Additional paid leave including Birthday and Study leave
- Wellbeing programs (Uprise)
- Reward & Recognition programs
- Team member referral program
- Uniform provided
- Laundry allowance for some roles*

Our people drive the success of our business, so we will invest in your skills to allow you to grow and progress through your career. You'll feel at home as part of a close team who thrive on delivering exceptional guest experiences and working in a company focused on ensuring the best work place culture.

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