Project Site Administrator

2 days ago

Wagerup, Australia SIMPEC Full time

SIMPEC Pty Ltd is a diversified services provider headquartered in Perth, Western Australia, specialising in construction and asset management within the energy, infrastructure, and resources industries.

As part of our ongoing success SIMPEC has a fantastic opportunity for an experienced Project Administrator to join our growing on-site team for a Wagerup based project.

**About the position**:
Drive in Drive Out

Roster: Monday - Saturday. Weekend work required on either a Saturday or Sunday on a rotating basis

Hours: 58 per week

Approximate duration: 6+ months

The primary role of the Project Administrator is to provide administrative support to the project team

**Responsibilities include.**
- Maintain the Project Master List and Timesheet / Sign On Master including new starters, changes in classifications, demobilisations and crew changes.
- Cross reference of daily sign-on sheets to timesheets and validation of DWS Force Report.
- Accurate data entry of timesheet hours, applicable checks for completeness and submission of fortnightly pay file upload in accordance with internal payroll processes and deadlines.
- Assist HSE and HR personnel to coordinate seamless new starter first day process.
- Collation of information required for Daily Force Report to Client, Daily Sign Ons and Delivery Register, Plant and Equipment Pre-starts to Vendors, Project Control Weekly Report, and other reports.
- Raising of supply requisitions and invoice receipting in Pronto.
- Manage and maintain filing systems and archiving of project documentation while maintaining document control protocols.
- Maintenance of Training Matrix and HSE administrative support including uploading documents
- Coordinating stock-take and ordering of stationery.
- Arrange access, PPE preparation and collection / escorting of site visitors.

***About You**
- 3-5 years industry experience in a similar role
- Relevant qualification/s in appropriate discipline e.g. Cert IV in Business Administration, or equivalent demonstrated competency.
- Demonstrated administration background with previous exposure to timekeeping, accounts, document control.
- High level of proficiency and expertise using document management systems (Ineight, desirable) and Microsoft Office Suite (SharePoint and Excel in particular).
- Developed time management skills to effectively manage competing priorities and meeting deadlines.

If you’d like to be part of the **SIMPEC** success story, we genuinely welcome your interest and encourage you to apply.

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