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Legal Secretary
3 weeks ago
Exciting role for an experienced Legal Secretary to support a partner.
**Your new company**
Hays Office Support are working with a CBD-based legal firm which has been in operation for over 50 years. They are a leading legal service provider with over 25 staff, who provide innovative and expert services to business, private and government clients. Due to MAT leave, they require a capable Legal Secretary to provide support to one of the principals who specialise in the commercial sector on a full-time permanent basis.
**Your new role**
Based in the Hobart CBD, you’ll be providing a high level of support to one of the Principles. You’ll assist the practitioners in making the best use of their time by acting as first point of contact (correspondence and phone calls), multitasking, organisation, maintaining databases, administration systems, collating and filing.
The key elements of this role will include;
- Provide a high level of executive and administrative support
- Diary management, booking appointments and monitoring calendars
- Assist with the high-level editing and document formatting along with tracking changes and filling.
- An ability to accurately and efficiently transcribe electronic dictation and type and format complex documents, including time-critical documents provided by clients
- Preparing various correspondence and data entry
- Other administrative tasks as required
**What you'll need to succeed**
We are looking for a highly organised Personal Assistant who has a demonstrated ability to do the following tasks;
- Adaptability, initiative and the ability to think ahead.
- The ability to work well under pressure, balancing competing demands and interruptions. This will need to be demonstrated with previous experience.
- Established record of producing high quality written correspondence, diary management, presentations to a professional standard.
- Strong knowledge of software packages, including Microsoft Office Suite and the ability to learn in-house systems quickly.
- Outstanding verbal and written communication
- A consistently pleasant and friendly phone manner
The ability to work autonomously and have a proactive nature.
**What you'll get in return**
In return, for your dedication and hard work, you’ll be rewarded with an attractive salary package and the opportunity to broaden your industry experience with a friendly, welcoming team.
**What you need to do now**
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