Office Manager

2 days ago

Paddington, Australia Documentary Australia Full time

About the role

DOCUMENTARY AUSTRALIA CEO and BOARD SUPPORT:

- Coordinate DA office events/meetings calendar and the CEO’s diary
- Manage CEO/Staff travel arrangements.
- Manage office equipment, purchasing, invoicing and payments.
- Organise periodic team social events.
- Schedule annual Board/Committee meetings
- Collate quarterly board papers
- Take minutes of quarterly Board meeting and send to Board post-meeting
- Manage legal (non-grant) documents

DATA MANAGEMENT:

- Salesforce (SF) database administration
- Manage SF/Wordpress/Xero transactions reconciliations/reports

DONOR and FILMMAKER support:

- Coordinate filmmaker workshops
- Provide donor reports from SF as required.
- Manage Women Make Movies (US) partnership and requests from filmmakers.

Provide organisation-wide support as required:

- Support event management logistics eg. workshops, events and screenings including venue sourcing, registration management, logistics and catering where required.
- New staff onboarding
- Ensure the office is fully operational including IT, phone systems, printers, stationery, subscriptions and resources are up to date
- Coordinate the office calendar and keep team members abreast of upcoming activities and deliverables.

Essential selection criteria:

- Sydney-based, office located in Paddington
- Demonstrated strong attention to detail
- Strong administrative and organisational skills
- Proven ability to manage a broad range of activities simultaneously
- Excellent interpersonal skills, verbal and written communication skills
- Skilled with MS Office and database management
- Ability to work autonomously, constructively and collaboratively as a part of a dynamic, high performing, fun team.

Desired:

- Demonstrated experience within a non-profit organisation work environment
- Understanding of the Australian philanthropic landscape
- Excellent website, Office 365/Word/Excel skills - CRM (Customer relationship management) ie. Salesforce, XERO and WordPress, would be an advantage.
- Aptitude for picking up new on-line tools and systems.

Position Description : OFFICE MANAGER_JOB LISTING FEB25

TO APPLY:

- Subject:_ Office Manager Application February 2025

PBA3

Profession: #Administration_and_Office_Support, #Client_Services, #Events, #Operations_Management, #Other
Sector: #Arts_and_Culture, #Foundations_Trusts_and_Philanthropy, #Other

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