Operations & Admin Assistant

18 hours ago

Keysborough, Australia CAIN Logistic Group Full time

**Operations & Admin Assistant - Own the Admin Function in a Growing 3PL**
Keysborough VIC
7:00 AM - 3:00 PM (Factory Hours)
Salary**:Around $60,000 to $72,000 + Super** (depending on experience)
Supportive team culture with regular lunches & excellent amenities

We’re looking for a confident, capable, and solutions-focused **Operations & Admin Assistant** to take full ownership of the admin function within our busy 3PL operation.

Based in **Keysborough**, we act as the logistics and warehousing partner for a **major global brand** — and your role will be crucial to keeping things running smoothly.

This is more than just a support role — it’s an opportunity to step in, take charge, and truly **own the admin function**. You’ll be responsible for coordinating stock, streamlining processes, and maintaining clear, reliable reporting. **Advanced Excel skills are essential**, including the ability to build **automated reports** that help drive smarter, faster decision-making. You’ll stay one step ahead of what’s needed to keep our operations running smoothly.

What You’ll Be Doing:

- Manage and report on **stock on hand (SOH)** across multiple warehouse sites
- Monitor and update **delivery statuses**, including interstate
- Coordinate **container scheduling**, truck bookings, and rework planning
- Handle **order paperwork**, labels, and dispatch support
- Organise **stock transfers** between sites and maintain tight control of inventory
- Lead **stocktake planning** and manage consumable restocking
- Use Excel and other tools to **build efficient, automated reporting processes**:

- Act as a key connection point between operations, warehouse teams, and the client

What You’ll Bring:

- **Strong Excel skills** - confident with formulas, lookups, pivot tables, and automation
- A keen eye for detail and a drive to **improve how things are done**:

- Experience using **warehouse management systems** or similar platforms ideal
- **Excellent organisational skills** - able to juggle tasks and stay ahead of the curve
- A proactive attitude and the confidence to step in, ask questions, and own your space
- Clear and professional communication skills

Who You’ll Work With:
You’ll report directly to the **General Manager** and work closely with our Warehouse Manager, along with offsite warehouses and transport partners.

What We Offer:

- A **supportive, down-to-earth team culture**:

- **Monthly team lunches** and a focus on keeping morale high
- **Great amenities** and a workspace that supports both focus and collaboration
- The chance to work closely with a **leading global brand** through our 3PL partnership
- A **growing business** where you can make a real impact and grow with us

Pay: $60,000.00 - $72,000.00 per year

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 06/08/2025

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