Accounts Receivable Officer Anz

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Your role at Clorox:
The Accounts Receivable Offer ANZ is accountable for the credit granting process consistent with the Company Credit Policy. Also, periodic reviews of existing customers, assessment of their credit worthiness and minimizing bad debt losses. This position will be the local point of contact for reviewing credit, identifying at risk accounts and preparing reports for management, managing the internal controls of aging reviews, credit changes, and timely collection of cash within agreed terms.

The incumbent will work effectively with the ANZ Finance team, form and maintain good working relationships internally with the Sales function, and others involved in Order to Cash (OTC) such as Customer Services and externally with customers and other parties. Focus on continuous improvement, strong communication skills, timely processing and upholding department/company policies and compliance with local legislation are key requirements.

In this role, you will:
Manage credit risk across portfolio
- Analyze customer financial condition and recommend customer credit limits.
- Provide close monitoring of the Accounts Receivable portfolios ensuring any risk is identified and researched immediately. Maintain accurate credit files according to policy. Ensure we are within the credit policy and ensure credit actions are within credit legal requirements.
- Resolve overdue accounts with customers, providing supporting information where required, ring slow payers before month end to ensure payment is received by last day of month.
- Recommend stop credit on overdue accounts or those exceeding credit limits. Put customer on credit hold if required.
- Manage cross-function relationships with Sales, customers and the OTC group to ensure the credit decision is presented timely and effectively. Respond to enquiries in a timely manner. Ensure Sales and Customer Services are aware of any changes to the customer’s credit line or risk code affecting the daily flow of orders.
- Managing debtor’s inbox and responding to customer queries on daily bases.

Claims processing
- Maintain and update customer claims Masterfile’s.
- Processing of Credit Notes
- Manage communication of outstanding customer claims with sales team.
- Processing of customer rebates as per trading terms.
- Ensure timely matching of customer claims against credit notes processed.

Cash processing
- Ensure accurate and timely processing and allocation of cash receipts/remittances to customer accounts.
- Evaluate cash sales and daily cash receipts for matching with invoices.
- Review and release of sales orders on credit hold due to debtors exceeding credit limits, after ensuring all outstanding monies have been collected.

Compliance
- Management & control of Accounts Receivable ledger.
- Manage the Sarbanes process for credit changes.
- Ensure continuous compliance with PPS Act. Covering all new registrations, changes to existing registrations, renewal of expiring registrations. To be completed in a timely manner and liaise with National Credit Insurance (NCI).
- Monthly account reconciliation to customer open items as per AR timetable.
- Control filing / scanning of Accounts Receivable documents in accordance with the company document retention policy.
- Assist with external audit and ICC/ Sarbanes (SOX)/ requirements.
- Keep up to date with policy changes and ensure any changes are implemented on time.
- Ensure that documentation pertaining to all accounting procedures and controls associated with Accounts Receivable are accurate and updated.

Month-end
- Responsible for month end balancing of AR Sub-ledger to General Ledger.
- Manage Accounts Receivable month end close process in NetSuite.
- Assist in preparing month end journal for Hanging Balance (claims).
- Prepare Master File Audit report and support for review by the Shared Services Manager - ANZ

Reporting
- Weekly reporting on aging receivables with commentary.
- Update AR Credit Risk Scorecard at month-end for internal management and Corporate with appropriate commentary.
- Debtor's over 60-90 days to be kept to a minimum and DSO not to exceed budgeted targets.
- Supply monthly commentary around any Doubtful Debts.
- Prepare the customer credit master file report for annual credit limit review.

What we look for:
Years and Type of Experience:

- 5-7 years full function Accounts Receivable experience required.
- 5+ years of FMCG experience.

Skills and Abilities:

- Ability to work in fast paced environment and under pressure.
- Well organized with the ability to prioritize and self-manage workload.
- Intermediate Excel skills required.
- Team player, willing to pitch in and assist others as require