Administration Assistant

3 hours ago

Sydney, Australia Stockland Full time

We have an opportunity for an Administration Assistant to join our Centre Management Office at Stockland Wetherill Park Shopping Centre. An integral role providing support to the centre team and retailers.

**About the role**

A busy and varied role with no two days the same. Providing a high level of administration and customer service, supporting across a range of administrative tasks. This role will see you interacting with a wide variety of individuals, providing you with an opportunity to showcase your excellent customer service and communication skills and gain experience within centre administration and operations.

**Working closely with the Administration Manager, the position will include;**
- Support the Administration Manager, with a range of administrative tasks including, assisting with the monthly billing and debtor collection process
- Support Administration Manager with Monthly Sales Collection and Daily and Monthly Traffic
- Balance gift card funds on a daily basis and investigate any discrepancies
- Provide day to day administrative support for the centre management team to the agreed standards and timeframe
- Maintain effective records and files management and control of records and files, ensuring correct file location by identifying, classifying and archiving under the direction of the team
- Prepare centre accounts payable and monitor expenditure
- Provide information to head office as required. Act as point of contact for the centre management office, including telephone enquiries to a high standard
- Maintain strong relationships with centre retailers and contractors
- Assess incoming enquiries and correspondence, determine priorities and undertake other action or refer as necessary and handle routine matters not requiring the immediate attention of management
- Address any HSE issues where possible or refer to Operations or Centre Manager as required

**About you**
- You'll bring solid admistration experience with a strong customer service focus
- An understanding of accounts payable would be preferred
- Attention to detail and a proactive approach to your work, with the ability to multi-task and prioritise
- Competent computer skills across the Microsoft Office suite including Outlook, Excel and Word, experience using record management systems and comfortable learning and picking up new software packages.
- Interpersonal and communication skills and able to work as part of a team or autonomously
- Ability to use your initiative and maintain confidentiality as required

**The Stockland Proposition**

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this.

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