Personal Assistant

Heathdale Christian College is a thriving learning community that strives to enable staff and students to fulfill their unique God-given potential.
- Our staff work together to create an environment geared toward learning, that impacts the lives of each student
- We build a culture of excellence through a deep desire to show initiative, build capacity, learn, and grow so we make things better - Ultimately fulfilling God’s call for our careers.
- ‘To God be the glory’ is not a throwaway statement for us, but rather evidence of a heart that serves God through daily work.

**The Position**:
Due to the continued growth of the College, we are seeking a Full Time - Permanent Personal Assistant and Office Support, to support the Principal of Melton.

This position will be responsible for key administrational activities and tasks at our Melton campus, providing a dynamic organisational skillset and strength to the Principal of Melton and staff.

**Key Responsibilities**:

- Personal Assistant_
- Ensure that the Risk Assessment process is being maintained and completed for excursions/incursions.
- Maintain the Melton Campus staff meeting calendar, with oversight of the Melton master calendar.
- Liaising with the Communications team for parent information and responsible for the sub-school communications on day-to-day notifications to parents/staff.
- Provide organisational support to Principal for events and functions, including such as photography, excursions, orientations for students, professional development, travel bookings for PM, staff inductions, special events & meetings &school assemblies. For external audience events, this will include liaising and working with the Events & Community Coordinator.
- Review and evaluate the current procedures for any improvements or recommendations across the campus.
- Office Administration_
- Provide administration support to the front reception and administration assistant at the Melton campus, developing a culture of teamwork and continuous improvement.
- Keep office well maintained, including ordering office and school supplies.
- Work closely with the College’s Office Manager to ensure functionality remains consistent between campuses.
- As required, oversee the DISPLAN evacuation procedures at the Melton campus.
- School Administration_
- As required, liaise with appropriate teaching staff including Coordinators, organisation of Orientation programs for students.
- As required, liaise with specialist teachers within the College and if required, external bodies to organise events and meetings as required (swim program, speech therapist, and other professional visits) keeping staff and parents informed.
- Assist as required, the Enrolment Officer with parents on enrolment requirements for new students.
- Answer queries from students, staff, and parents maintaining confidentiality on all relevant matters.
- Coordinate and arrange the rosters, as required liaising and organising with relief staff.
- Work closely on our new excursion system and teacher in charge to ensure processes are completed as per the system requirements.
- Coordinating team meetings as required, including minute taking if required.
- Liaise with Community Development Team to ensure that all material has been approved by the Community Development Manager.
- When required, communicate to staff on the relevant event or campus school sessions.
- Work closely with Maintenance Coordinator in day-to-day operations of the school.

For a detailed Position Description, please click here.

**How To Apply**:
Applications Close: Friday 18th November at 4pm
- Heathdale Christian College has a zero-tolerance of child abuse. We have established a series of Policies, Procedures, and a Code of Conduct for all employees, volunteers, and contractors working with our students. This is aimed to protect children from abuse and embed a culture of child safety in the school environment._