Finance Supervisor

Summary

The Finance Supervisor is responsible for the day-to-day operations of both Accounts Payable (AP) and Accounts Receivable (AR), ensuring that financial transactions are processed accurately, efficiently, and in compliance with hotel policies.

**Key Responsibilities**:

- Accounts Payable (AP):_
- Supervise and manage the AP function to ensure timely and accurate processing of supplier invoices, ensuring proper approval and coding.
- Review and reconcile supplier statements, investigate discrepancies, and resolve issues with vendors.
- Oversee the preparation and processing of payments to vendors, including electronic payments and cheques.
- Ensure that all AP transactions are recorded in the accounting system and reflect the accurate amounts and payment schedules.
- Collaborate with other departments to resolve invoice-related issues and improve payment processes.
- Maintain accurate records of all AP transactions and ensure adherence to internal controls and policies.
- Assist with the reconciliation of AP accounts.
- Accounts Receivable (AR):_
- Work with our off-based AR team to ensure the accurate and timely billing of clients and guests.
- Monitor and follow up on outstanding receivables, maintaining close communication with customers and internal departments to resolve any billing issues.
- Prepare and review AR aging reports to identify overdue accounts and ensure appropriate actions are taken.
- Collaborate with the Sales and Reservations teams to address customer payment issues and inquiries.
- Assist with the reconciliation of AR accounts and ensure that all payments are accurately reflected in the financial records.
- General Responsibilities:_
- Assist with month-end and year-end closing processes related to AP and AR.
- Provide guidance and support to the finance and hotel teams, offering training where necessary to improve skills and efficiency.
- Collaborate with the Finance Management team to streamline processes and implement best practices in accounts payable and receivable.
- Handle ad-hoc financial tasks or special projects as assigned by Finance management.
- We are committed to Inclusion_._
- Being part of Hyatt means always having space to be you._
- We are passionate about diversity, equity and inclusion. Our global teams are a mosaic of cultures, ethnicities, genders, ages, abilities and identities._
- We constantly strive to reflect the world we care for with teams that achieve and grow together._

**Qualifications**:

- Minimum of 2 years of experience in Accounts Payable and Accounts Receivable functions, preferably within the hospitality industry.
- Familiarity with accounting and purchasing software (experience with hotel property management systems and accounting software like Opera is a plus).
- Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.
- Strong attention to detail and accuracy.