Aps Level 4

**Job Reference Number **22-FMDIV-14739

**Classification **APS Level 4

**Job Title **Grant Support Officer

**Division **Financial Management Division

**Branch **Streamlining Grants Branch

**Section **Design Assess, Select and Hub Relationships Section

**Location **Canberra, ACT; Sydney, NSW; Darwin, NT; Adelaide, SA; Hobart,
TAS; Melbourne, VIC; Perth, WA; Brisbane, QLD

**Status **Ongoing

**Employment type **Full-time

**Salary Range **$73,706 - $77,879

**Security Clearance **Baseline (Protected, Highly Protected, Restricted, Confidential)***

**Contact Officer Name**:Vanessa Roos
**Phone**:(02) 6289 3691

**Eligibility**
- To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made
- An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

- Satisfactory completion of an Australian Federal Police criminal history check,

and where relevant a Working with Children and Vulnerable People Check.
- Completion of a medical declaration and pre-employment medical (where

required).
- Providing evidence of qualifications.

**Division Responsibilities**

Department’s financial management framework; coordinating the delivery of the Portfolio

Budget and MYEFO strategies; and preparing the Department’s key (PGPA) planning and

reporting documents.

In addition, FMD oversees the portfolio regulatory framework, coordinates deregulation

activities; supports the Department’s grant administration and engagement with the

Streamlining Government Grants Administration program; and manages the Department’s

key transactional corporate services, along with property and facilities management

activities. In practice, FMD is the steward of the Department’s financial, risk and

performance reporting environment, which collectively identifies and contributes to

achieving Health outcomes.

**Branch Responsibilities**

The Streamlining Grants Branch supports the Department to effectively implement and

manage grant arrangements in accordance with relevant legislation. In this process, the

Branch provides a coordination and support base for grant management across the

Department, ensuring consistency with whole of Government policies.

The Branch pursues continuous improvement and efficiencies in grant administration

through collaboration with policy divisions. It manages the relationship and grants work

program with the Community and Business Grants Hubs and the NHMRC. The Branch is

committed to improving the grant tools, processes, and systems to improve customer

experience while also working to continuously enhance the level of executive confidence in

grant program design and delivery.

**Section Responsibilities**

Design Assess, Select and Hub Relationships section is responsible for:

- Grant Liaison for Design, Select, Assess and Establish stages of the grant’s lifecycle.
- Primary contact for all work with Community Grants Hub (DSS).
- Manage external interface for the departments grants with grant applicants,

recipients and other government granting agencies.
- Grants administration support, project planning, document management and record

keeping.***

**Key Responsibilities**
- Undertake procedural, administrative support or operational tasks including some

research and analysis activities.
- Maintain a well-developed understanding of relevant policy, legislative, financial,

administrative and risk frameworks.
- Make decisions using sound judgement within well-defined parameters. Ensure

operating procedures.
- Liaise with internal and external stakeholders on moderately complex operational

and administrative matters.
- Undertake procedural, administrative support or operational tasks including some

research and analysis activities. Prepare correspondence and reports including
- Assist with the delivery of projects under the direction of higher classification levels.
- Manage external granting queries via group mailboxes and external phone lines.***

**Key Capabilities**
- Developed verbal and written communication skills and the ability to communicate

complex information clearly.
- Ability to organise work activities and complete tasks independently within agreed

timeframes and priorities.
- Ability to work positively and collaboratively in a team environment, working

towards a shared goal in a busy environment.
- Sound capability to consistently deliver a high standard of accuracy and attention to

detail in line with key performance measures.
- Ability to be flexible and agile, responding to changes in priorities and workloads.
- Ability to identify emerging issues and respond with the support of more senior staff

and with reference to precedents, policies and procedures.

**Minimum Requirements**

RecruitAbility is a scheme which aims to attract and develop applicants with disability and

also facili