Accounts Receivable Officer

**Introduction**:
About Us
Padua College is an independent Catholic Boys' Day School from Years 5-12 conducted by the Order of Franciscan Friars minor with an enrolment of over 1500 boys.
We are an enriching and nurturing educational community which offers young men the opportunity to discover and develop their individual talents and interests within a vibrant and caring Christian environment.
**Description**:
About the Role
The Accounts Receivable Officer is a key member of the College’s finance team, responsible for managing incoming payments and ensuring the accurate and timely collection of outstanding invoices. This role plays a vital part in maintaining the financial health of the College by optimizing cash flow, maintaining accurate records, and fostering positive relationships with parents and clients.
Reporting to the Finance Manager, this role oversees the administration of parent and customer accounts, monitors aging reports, and follows up on overdue payments. The role requires close collaboration with internal departments to resolve billing discrepancies and ensure that financial transactions are processed in accordance with College policies and accounting standards.
Key Responsibilities / Duties
Invoice Preparation & Fee Management
- Generate and distribute accurate invoices for college fees, ensuring alignment with contracts and agreements.
- Assist with concessions and scholarship calculations.

Payment Collection & Debt Management
- Monitor and process incoming payments, manage overdue accounts, and coordinate debt recovery procedures.
- Handle event payment portals and cash collections.

Account Maintenance & Customer Service
- Maintain accurate parent account records and databases (FSM & FTM).
- Resolve billing issues and respond to inquiries professionally.

Reconciliation & Financial Reporting
- Reconcile accounts receivable, prepare monthly debtor reports, and assist with audits.
- Process and reconcile all receipts from college activities and events.

Compliance & Documentation
- Ensure adherence to internal controls, accounting standards, and regulatory requirements.
- Maintain organized documentation for all transactions.

Collaboration & Relationship Management
- Work with finance, enrolments, and other teams to resolve discrepancies and support month/year-end processes.
- Maintain positive relationships with parents and stakeholders.

To review the full Position Description click here, or alternatively, go to our 'Employment' page on our website.
Why work for us?
As a workplace, we are committed to a contemporary Catholic and faith filled environment to create a truly outstanding place to work where our staff feel valued and supported. We do this by providing:

- Inclusive and Flexible Environment: We value staff wellbeing and maintain an 'open door' policy to support it, including a range of wellbeing initiatives.
- Professional Development: We empower our staff with high-quality learning and career development opportunities through a rigorous professional learning program.
- Collaborative Culture: Work with a team of like-minded professionals dedicated to the holistic development of our students.
- Generous staff discount scheme.
- Employee Assistance Program.
- 12.75% superannuation contribution.

**Skills and Experiences**:
**To be considered for this role, you should have**:
A minimum of certificate IV in Accounting and Bookkeeping (or similar).
Previous relevant experience, preferably in an independent school environment is highly desirable.
Exceptional attention to detail to ensure data integrity and accuracy.
Strong organisational and time management skills.
Autonomous, with demonstrated initiative and motivation to manage competing priorities, monitor progress, and meet operational demands.
Ability to establish cooperative and positive working relationships to work as an effective team member or independently, in an agile and responsive manner.
Demonstrated professional and integrity, with the ability to maintain confidentiality and use discretion as required.
How to Apply
- A cover letter addressing your suitability for the role
- An up-to-date version of your CV
- Any supporting documents you wish to include (e.g. right to work / qualifications etc.)