Aps 5 Executive Assistant

13 hours ago

Hobart, Australia Department of Veterans' Affairs Full time

Location: Hobart, TAS
- Salary Range: $92,302 - $96,191 + Attractive Superannuation

**Duties**
- Bringing priority matters to the attention of the FAS for action as appropriate
- Managing the diary and calendar of the FAS
- Coordinating meetings with internal and external stakeholders and ensuring the FAS has all required information for meetings
- Establishing effective working relationships and delivering a high standard of customer service
- Assisting, mentoring and effectively engaging with the Executive Assistants within the Division to foster a strong team focus
- Liaising with internal staff and external agencies on matters relating to the work area
- Assisting with the preparation and/or quality assuring general correspondence and more complex documentation (e.g. submissions, briefs) in accordance with Departmental guidelines
- Initiating and ordering supplies and equipment
- Reconciling and processing accounts for payment on behalf of the Executive
- Developing appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow within the Division
- Scheduling and coordinating all travel arrangements, accommodation and supporting documentation for the FAS
- Providing secretariat services, including scheduling of meetings, drafting agenda, coordination of papers and updates to action registers, attendance at meetings and minuting meetings and outcomes
- Assisting with coordinating divisional administrative tasks (e.g. phone lists, leave register, senate estimates responses, property and accommodation)
- Undertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with Departmental policy
- Undertaking research and analysis for the FAS
- Drafting and responding to less complex correspondence on behalf of the FAS
- Reconciling, coding and submitting monthly purchase card on behalf of the FAS
- Demonstrating capability in line with the APS Integrated Leadership System (ILS) and Work Level Standards at the APS 5 level
- Adhering to the APS Values and Code of Conduct
- Previous experience working in a Public Service environment will be highly regarded

**Eligibility**
- Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
- All applicants external to DVA offered employment will be required to successfully undergo a pre-engagement screening check, even if they have a security clearance. The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements.

**Notes**

This recruitment process is being used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the.

Where a non-ongoing position is offered, the role will be filled for an initial specified term of up to 23 months.

A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

DVA is committed to improving the data skills and capability of our workforce to underpin our goal of becoming a leading data-driven organisation.

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