Experienced Personal Assistant

3 days ago

Ormeau, Australia Flawless Glass & Aluminium Full time

Join our energetic team at Flawless Glass, a leading player in the glazing industry dedicated to delivering high-quality projects across QLD/NSW. We pride ourselves on exceptional customer service, professionalism, and a commitment to quality. As we continue to expand, we are seeking an experienced Personal Assistant to join our team and contribute to our continued success.

**About the role**

**Responsibilities**
- Manage and coordinate administrative tasks including document management, filing and data entry, maintaining confidential files and documents.
- Maintaining appointment diaries and making travel arrangements.
- Assist with the preparation and distribution of project documentation, including quotes, contracts, and reports.
- Assist with scheduling meetings, appointments, and project milestones.
- Liaise with internal teams, subcontractors, suppliers, and clients including screening telephone calls and answering inquiries to ensure smooth communication and collaboration.
- Monitor and maintain office supplies and equipment inventory.
- Assist with payroll processing, expense reporting, and other financial administrative tasks.
- Support management with secretarial work related to project planning and execution.

**About you**
- AQF Diploma or above in Business Administration.
- Proven minimum of three years’ experience as a Personal Assistant, preferably within the construction industry.
- Proficiency in Microsoft Office Suite, Xero, and other relevant software.
- Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy in all work.
- Ability to work independently and collaboratively within a team.

**Join Us**

**Salary**: $60,000.00 - $84,000.00 per year

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

**Experience**:

- Personal assistant: 3 years (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

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