Executive Assistant

Bring your significant administration experience at senior executive management level
- Provide high level comprehensive administrative support to the Medical Director
- WFH hybrid arrangement

At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to the Victorian public, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.
We are seeking an Executive Assistant to provide high level comprehensive administrative support to the Medical Director including a range of high-level business related activities on behalf of the Medical Directorate Division. This is a Part Time working 4 days per week, 12 month Fixed Term position currently based in Blackburn North.
About the role
Reporting to the Medical Director, the responsibilities of this position include, but are not limited to:

- Providing timely, effective diary management by prioritising and organising meetings with internal and external stakeholders in consultation with the Medical Director
- Providing a full range of administrative and clerical support services
- Undertaking research and analysis to source information and collate necessary materials to facilitate the preparation of reports, documents and business cases as required and initiate improvements
- Advising the Medical Director of key issues, initiatives and actions ensuring the Medical Director is appropriately briefed and prepared for daily commitments and prior to any key events and meetings
- Fostering constructive and effective working relationships within internal and external stakeholders

About you
To be considered for this role you will have the ability to work effectively under pressure and have significant administration experience at senior executive management level.

**To be successful your skills and attributes will include**:

- Demonstrated understanding of meeting protocol with experience in agenda preparation and recording meeting minutes
- Sound understanding of and experience in regulatory environments and the workings of Government and public sector environments
- Proven experience researching and analysing information, and providing reliable professional advice to senior level executives
- A high level of attention to detail

Working at AV
We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you
Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including a Police Check.
The position is graded at AV3. The AV grade salary range for AV- 3 position is $79,172 - $93,690 (pro-rata) plus 10.5% superannuation. Salary on commencement is offered at the base of the AV grade.
How to apply
- A covering letter
- A resume
- A document addressing the selection criteria. (These criteria can be found on the last page of the position description). Optional - Delete if not required

At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.