Scanning Quality Officer

Location: Ballarat Central, VIC, AU, 3350

**Permanent Part Time - 2x Part-Time positions - shared role**
- **72 Hours per fortnight**:

- **64 Hours per fortnight**

**About the Role**

Health Information Services is looking for a dynamic and innovative individual to join our team

**Key Responsibilities**

Maintain a comprehensive quality program for clinical record scanning, including data collection, analysis, reporting, and quality checks
. Manage a standardized training program for scanning staff, identifying training needs based on audit results
. Support the destruction of source documents by adhering to PROV Capture Recordkeeping Standards and maintaining procedure manuals
. Oversee processing of scanned documents, including boxing, indexing, storage, and archiving, ensuring compliance with scanning quality and documentation procedures
. Assist with error correction in the Digital Medical Record (DMR) system and support the transition to Electronic Medical Records (EMR)
. Participate in HIS team meetings and provide backup support for the HIM Assistant when necessary, as well as other duties as assigned by the Director or Operations Manager

**Skills & Experience**

Demonstrated excellent communication, interpersonal, and presentation skills, with the ability to build and maintain effective relationships
. Proficiency in delivering training and providing constructive feedback to staff
. Strong analytical and problem-solving skills, with the ability to identify issues and trends
. Proficient in process review and design, utilizing critical thinking to improve workflows
. Advanced computer literacy, with accurate skills in Microsoft Word and Excel, and the ability to input information into the Electronic Digital Record system
. Strong time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Previous administrative experience is essential, with hospital experience preferred

**Interested?**

if you wish to discuss the role prior to applying, contact **Therese O’Shea, HIS Operations Manager** on **03 53206873**for a confidential discussion.
- If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying_

We are looking for a trailblazer, who is interested in continual process review and refinement.

**About Grampians Health**
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

**Culture & Benefits**

Flexible work arrangements and purchase leave opportunitie
- s Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holiday
- s Access to Staff Fitness programStaff rewards and recognition program
- s

**Ballarat Region**

**Diversity and Inclusion**

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.