Administration and Client Service Officer

Published
May 8, 2025
Location
Penrith, Australia
Category
Default
Job Type
Full-time
Penrith / Western Sydney | Full Time Opportunity
Competitive Salary + Salary Packaging I Increase you take home income
5 Additional Leave Days | Extra time to recharge
Discounted Gym Membership I Stay active for less
Discounted Health Insurance I Prioritize your well-being with great savings
Exciting Growth | Work on-site and play a key role in supporting our clinicians as we expand services in Penrith
About us...
At Royal Rehab LifeWorks Community, we’re redefining health and wellbeing.
As part of the Royal Rehab Group, a leading charity with over 125 years of innovation in rehabilitation and community support services, we are committed to empowering individuals to achieve their health goals through evidence-based care and lifestyle medicine.
We are Great Place to Work Certified, offering a vibrant, inclusive culture the values your expertise.
About the role..
Join us as an Administration and Customer Service Officer and be the friendly first point of contact for new Royal Rehab LifeWorks clients and their families. You will work closely with our fantastic Allied Health Leaders, clinicians, and teams, ensuring a smooth and seamless journey from the initial enquiry to receiving the right support from our allied health professionals.
This role is all about making our clients feel welcome and supported every step of the way.
**Key responsibilities include**:
Manage scheduling, waitlists, follow-ups, and escalate service risks as needed.
Enter data and keep client records and service agreements accurate and confidential.
Deliver monthly reports on clients, trends, revenue, and outcomes.
Gather information to help Allied Health staff provide tailored support.
Collaborate on treatment plans or Service Agreements aligned with client preferences.
Engage with clients to understand their needs and expectations.
Escalate concerns, risks, and complaints to Allied Health Leaders.
Adhere to NDIS principles and represent RR LifeWorks positively.
About you
You will be the heartbeat of our team, welcoming customers warmly and ensuring their experience is seamless. We're seeking someone who excels at connecting with people, has strong organisational skills, and thrives in a fast-paced environment. If you're passionate about delivering exceptional customer service and love making a positive impact, this role is perfect for you This position also offers opportunities for career growth and development for those interested in advancing within our team.
**To be successful in this role, you will also have**:
Experience in customer service or admin, ideally in allied health or healthcare.
Exceptional time management, organisational and communication skills.
Proficient in admin systems with attention to detail and confidentiality.
Skilled in managing priorities and ensuring high customer satisfaction in busy settings.
Knowledge of NDIS frameworks or ability to learn quickly.
Ability to work independently and as part of a multidisciplinary team.
Demonstrated ability to meet and exceed Key Performance Indicators.
High-level interpersonal and communication skills.
Ability to manage and prioritise multiple customer tasks in a flexible, responsive environment with support from leadership and management.
What we offer...
**Salary Packaging**: Up to $18,550 salary packaging benefits (lower your taxable income and increase your take home pay)

**Benefits**: Fitness Passport & HCF Private Health Insurance discounts
**5 extra leave days**: Access to an additional 5 individual leave days
**Career growth**: Genuine career opportunities
**Salary**: Competitive remuneration
**Leadership**: Supportive and experienced leadership team
**Culture**: Friendly and close-knit team environment
Proud to be Great Place to Work Certified
We are proud of our diverse and skilled team of passionate healthcare and support professionals committed to delivering the very best for the people we serve. A career at Royal Rehab LifeWorks is the opportunity to make a difference with a progressive and innovative organisation, built on a rich history of community care since 1899.
What’s next
If this sounds like the perfect role for you, address the essential criteria in your cover letter and CLICK HERE AND APPLY NOW to start your journey with us
Please note, only applicants that address this essential criteria will be considered.
The successful applicant may be required to undergo pre-employment checks including but not limited to a current criminal record check working with children check, employment history and referee checks. Vaccination against infectious diseases is strongly encouraged.
A career with Royal Rehab LifeWorks is an opportunity to collaborate, grow and make a difference with an iconic organisation recognised as a leader in rehabilitation and disability support.