Executive Sub School Administrator

Location: Western Region | Melton

Job type: Full time / From 28/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1453172

**Location Profile**:
Springside West Secondary College was established in 2018, in the growth corridor of the north-western suburbs, in Fraser Rise. Our school is made up of 1600 students and over 180 staff.

As a college we embrace diversity and inclusion, and we are committed to students building their skills to achieve a range of pathways. We are a community of learners seeking to challenge each other to grow and embrace learning.

**Selection Criteria**:
**SC1** High level organisational skills in developing timetables and plans to deliver programs.

**SC2** Capacity to work with adolescents in a friendly, supportive and assertive manner.

**SC3** Understanding of student management and information platforms and the ability to learn new software as required.

**SC4** Sound communication skills with students, parents and staff.

**SC5** Capacity to adapt and pick up new tasks quickly and perform task with minimum supervision.

**Role**:
[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
The Executive Sub School Administrator will have a vital role in managing functions in both middle and senior sub schools, conducting assessments and catch-up assessments. They will work closely with the Assistant Principal and heads of the middle and senior sub schools. A part of this role will require the supervision of small groups of students.

The role is to oversee and administer all Year 10, 11, and 12 re-sits, missed SACs and some arranged shared common assessment tasks across classes with sub school support.

Duties include:
¿ Review lists of students attending and ensure that all the required assessment material is ready prior to the afternoon catch up sessions. Follow up on any missing materials.
- Conduct multiple catch-up sessions for Year 10, 11 and 12 missed work across the week.
- Conduct Year 12 SACs during the day that have been missed or are required to be resat. Develop a timetable to do this throughout the week during regular class time.
- Organise and arrange Common Assessment Time for Year 12 and [where possible and practicable] Year 11 SACs as part of the new Wednesday afternoon model.
- Study Centre oversight and evaluation.
- Work as a Sub School Assistant to act as a temporary fill-in whenever one of the Sub School Assistants are absent due to illness or arranged leave.
- Capacity to fill in at the general office reception area and provide administrative assistance where required.
- Other duties as directed by the Principal or Business Manager.

**Who May A