Executive Support Administrator

The SunRice Group is an Australian ASX-listed branded food group, comprising multiple businesses, assets and operations across Australia, New Zealand, the Middle East, the United States, The Pacific Islands and Asia. SunRice was built by the Australian rice industry over many decades, and today is one of Australia’s leading branded food exporters, with approximately 2,000 employees and operations in 11 countries. SunRice is a great place to work, providing a real opportunity for passionate people to make a difference.
About the role
Fantastic permanent opportunity We a seeking a motivated Executive Support Administrator to provide task focussed administrative support to the SunRice corporate office, based in Sydney.
This role suits someone who is highly responsive, professional, and confident in engaging with both internal and external stakeholders. You’ll act as the key point of contact in the absence of the EA, while managing diaries, coordinating travel, processing invoices, and supporting event planning. Success in this role requires a proactive approach and the ability to support senior executives across the business with efficiency.
**Key responsibilities include**:
Purchase Order Management
Liaise with Sydney staff to process all invoices, from creation, Service Entry, and Goods Receipt.
Submit processed invoices to Accounts Payable and maintain organised records for easy retrieval and respond to all invoice queries in a timely manner.
Assist in the creation of new vendors.
Administration Assistance to EA to CEO / CFO
Act as the point of contact for the Group CEO and Group CFO during the EA’s absence.
Coordinate ordering and delivery of catering as required.
Assist with reception duties in the absence of the receptionist.
Administration Assistance to Company Secretary, Head of Legal and Head of Corporate Affairs
Assist with administrative tasks including printing, binding, and catering arrangements.
Manage and coordinate all travel bookings and requirements.
Assist with Concur expense submissions and invoice processing.
Event Coordination
Support the planning and execution of internal events such as Christmas parties, morning teas, lunches, and office drinks for the Sydney office.
About You
To succeed in this role, you’ll need exceptional time management and organisational skills, along with a keen eye for detail. You’ll thrive on building strong, trusted relationships with the executive team, and take pride in being a reliable and proactive in your role.
**You will have**:
Higher School Certificate.
Office Administration, diary and travel management experience.
Knowledge of Microsoft Office.
Purchase Order Management experience (preferred).
SAP Procurement experience (preferred).
Excellent communication and interpersonal skills.
Professionalism & confidentiality.
Key Perks Include
Flexible Work - we understand that there is life outside of work which is why we are committed to providing a flexible work environment.
Free products, staff allowance and substantial discounts on all our amazing product ranges.
We are united by a core set of values that we live and breathe each day - Integrity - we do what is right, Collaboration - we deliver together, Innovation
- we strive to be better every day and Community - we show enduring care.
Benefits program - Access to several initiatives, including benefits such as discounts across gym memberships, Bupa Health insurance, travel and employee referral program.
All correspondence will be dealt with in strict confidence.
SunRice is committed to creating a diverse environment and is proud to be an equal opportunity employer. SunRice will consider qualified applicants for employment based on their merit, individual skills, qualifications and other appropriate criteria relevant to the role for which they are applying.