Administrator

2 days ago


Sydney, Australia ELEVEN Full time

**THE TASK AT HAND**

The Administrator/Data Reporter is responsible for:

- Account administration
- Attending team WIP meetings to take detailed and accurate actions
- Inputting actions into a workflow tool e.g. Monday
- Scheduling meetings
- Media intelligence
- Maintenance and regular updates to media list
- Media monitoring & reporting
- Coverage sweeps and media monitoring
- Analysing coverage results (quantitative and qualitative metrics)
- Maintaining coverage tracker (inputting coverage data into spreadsheet)
- Creating daily, weekly, monthly PR reports
- Financial processes
- Pulling timesheet data to create timesheet reports
- Tracking expenses
- Inputting data from approved Pricing Toolkits into D365 to create estimates
- Travel & logistics
- Booking flights, accommodation, transfers for team, talent and client trips
- Itinerary management
- Liaises with suppliers, such as venues, photographers, printers with support from managers
- Contracting
- Support drafting Talent Pay contracts

**WHAT YOU’LL BRING TO ELEVEN**

**Skills**
- Demonstrates excellence in using the following tools:

- MS Office (Word, PowerPoint, Excel, Outlook)
- GoogleDrive (GoogleDocs / GoogleSheets / GoogleSlides)
- Project Mangement tools e.g. Monday / Work Front
- D365
- Demonstrates proficiency in using PR and media tools such as Klear, Telum, SourceBottle, Meltwater, Creator IQ etc. (desirable)
- Demonstrates effective time management, including timesheet completion each week
- Demonstrates working to Eleven standards, paying attention to detail with no careless errors
- Completes tasks on deadline and works with supervisors should timings need to change or shift out
- Demonstrates sound communication skills

**You**
- Proven experience as an administrative assistant or in a similar role.
- Strong organisational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Experience in the advertising industry is preferred but not required.
- Deep knowledge of Australian media landscape


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