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Projects Assistant/mobilisation Coordinator

3 weeks ago

Clarkson, Australia Airpro Airconditioning WA PTY LTD Full time

Role Summary:
We are seeking a highly organised and driven Projects Assistant/Mobilisation Coordinator to support our Projects Department. A Project Assistant/Mobilisation Coordinator is responsible for providing administrative and organizational support to project managers and teams. They will handle a wide range of tasks, including administrative project assistance where needed. The Project Assistant/Mobilisation Coordinator will be responsible for maintaining a high level of organization and attention to detail in all tasks, as well as coordinating and organising the mobilisation process for projects.

Duties include (but are not limited to):

- Organising and maintaining project documents and files
- Maintain and update online databases and files, including staff and project information.
- Manage compliance documents such as relevant trade licences, police checks and site access passes, including booking in training courses where required.
- Manage site specific compliance requirements
- Coordinating with other departments and teams to ensure project success.
- Assisting with project closeout including invoicing
- Preparing and coordinating travel and accommodation for project teams.
- Helping the project managers with tasks as needed.
- Due to the nature of our business, some tasks will also include support for the Service Department where required.
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite
- Strong attention to detail and ability to multitask
- Professional demeanour and positive attitude
- Ability to work independently and as part of a team
- Prior experience in an administrative support role is preferred
- Experience with Xero Accounting Software is preferred.

**Job Type**: Part-time
Part-time hours: 24 per week

**Salary**: $26.00 - $30.00 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

Ability to commute/relocate:

- Clarkson, WA 6030: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (required)

Work Location: One location